9-13-11 CC-LRA-FA-PA Minutes

CITY COUNCIL/REDEVELOPMENT AGENCY/
FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING
AGENDA

LEGISLATIVE BODY

Tuesday
September 13, 2011
Regular Meeting – 5:00 p.m.
Council Chambers – Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, September 9, 2011
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

AGENDA ITEMS TO BE REMOVED
Sometimes it is necessary to remove items from the agenda.  We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS
Any person who would like to address the City Council, Redevelopment Agency, and Power/Financing/Housing Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss.   Each person will be given an opportunity to address the Legislative Body at the time such item is discussed.  Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called.  We respectfully request that you fill the cards out completely and print as clearly as possible.  Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation.  Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote.  If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar.  You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.  

CALL TO ORDER
City Council/Redevelopment Agency/Financing/Power Authority

ROLL CALL
City Council/Authority Members: Crist, Mann, Marquez; Vice Mayor/Vice Chairman Smith, Mayor/Chairman Parris

ROLL CALL
Agency Directors: Mann, Marquez, Szeto; Vice Chairman Smith; Chairman Crist

INVOCATION
Pastor John Meadors, Christian Life Assembly

PLEDGE OF ALLEGIANCE

PRESENTATIONS
Commendation to Beulah Meyers
Presenter: Mayor Parris

Jacob Hefter Foundation Presentation
Presenter: Mayor Parris

Recognition of Paul Finley, City employee
Presenter: Mayor Parris

Squadron 418 at Edwards Air Force Base celebrating 20 years of C-17 flight testing
Presenter: Mayor Parris

AGENCY ACTIONS

MINUTES

RM 1. Approve the Redevelopment Agency Regular Meeting minutes of August 23, 2011.

NEW BUSINESS

RNB 1. Agreement and Resolution to transfer tax increment by and between the City of Lancaster and the Lancaster Redevelopment Agency
RNB 1 Attachment

Recommendation:
A. Approve the agreement to transfer tax increment by and between the City of Lancaster and the Lancaster Redevelopment Agency.

B. Adopt Resolution No. 17-11, authorizing the Executive Director or his designee to enter into a Remittance Agreement to transfer tax increment by and between the City of Lancaster and the Lancaster Redevelopment Agency.

POWER AUTHORITY ACTIONS

NEW BUSINESS

PA NB 1. Development Agreement with Critical Path Transmission, LLC
PA NB 1 attachment

Recommendation:
Approve a Development Agreement with Critical Path Transmission, LLC (Critical Path), to work cooperatively to construct an electric transmission line in the Antelope Valley, in northern Los Angeles County, and southern Kern County.  Authorize the Executive Director to execute all documents, and to make any non-substantive changes necessary to complete the transaction. 

PA NB 2. Reimbursement Agreement with Pittsburg Power Company (PPC)
PA NB 2 Attachment

Recommendation:
Approve a Reimbursement Agreement with Pittsburg Power Company (PPC), to work cooperatively to construct an electric transmission line in the Antelope Valley, in northern Los Angeles County, and southern Kern County.  Authorize the Executive Director to execute all documents necessary to complete the transaction.

COUNCIL ACTIONS

MINUTES

M 1. Approve the City Council/Financing Authority Regular Meeting minutes of August 23, 2011.

CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances.  (This permits reading the title only in lieu of reciting the entire text.)

CC 2. Approve the Check and Wire Registers for August 8, 2011 through August 27, 2011 in the amount of $4,527,688.00.
CC 2 attachment

CC 3. Accept and approve the July 31, 2011, Monthly Report of Investments as submitted.
CC 3 attachment

CC 4. Accept the interior street trees for maintenance by the City for Tract No. 54370-01 Phase 2, Lots 23-41, located at the southwest corner of Hemlock Avenue and 71st Street West, Owner:  KB HOME Coastal, Inc.
CC 4 attachment

CC 5. Approve the completed water systems installed by the developer of Conditional Use Permit No. 07-08, located on the northeast corner of Fig Avenue and Milling Street, Owner:  Lean Mean Fighting Machine, LP.
CC 5 attachment

CC 6. Approve the additional appropriation of $1,329.00 in grant funds from the California Integrated Waste Management Board Beverage Container Grant to Revenue Account No. 330-3304-100 and Expense Account No. 330-4755-101. 

CC 7. Approve the additional appropriation of $1,583.00 in Grant Funds from the Cycle 15 California Integrated Waste Management Board Used Oil Grant to Revenue Account No. 331-3306-778 and corresponding Expense Account No. 331-4755-101,  approve the appropriation of $34,000.00 in Grant Funds from the OPP1 California Integrated Waste Management Board Used Oil Grant to Expense Account No. 331-4755-101 and $6,438.00 to Expense Account No. 331-4755-779, and approve the appropriation of $5,938.00 in grant funds from the OPP1A California Integrated Waste Management Board Used Oil Grant to Expense Account No. 331-4755-780.

CC 8. Adopt Resolution No. 11-66, approving the application for grant funds from the solid waste disposal site cleanup trust fund; and if selected, approving the execution of a standard agreement and any amendments thereto; and any related documents necessary to participate in the Public Entity Illegal Disposal Site Grant Program within the City of Lancaster; authorize the City Manager or his designee to execute any documents necessary to receive such funds and to take other actions as needed to facilitate the proposed CalRecycle for Public Entity Illegal Disposal Site Grant Program in its entirety.
CC 8 Attachment

CC 9. Approve a cooperative agreement with the County of Los Angeles for the construction of road improvements on the jurisdictionally shared area of Avenue N from 45th Street West to 1,800 feet east of 30th Street West, approve the use of $636,000.00 from Capital Improvements Budget Account Number 206-12ST023-924 for the City’s share of the work, concur with the County’s finding that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act and authorize the City Manager, or his designee, to sign all documents.
CC 9 attachment

CC 10. 
A. Award Public Works Construction Project No. 10-011, State Route 14 and Avenue I Interchange Improvements, to Security Paving Company of Sun Valley, California, in the amount of $7,433,736.93 plus a 10% contingency, for the construction of a new bridge structure over Avenue I for southbound traffic and associated widening of Avenue I.  Authorize the City Manager, or his designee, to sign all documents. 
This contract is awarded to the lowest responsible bidder per California Public Contract Code Section 22038 (b).

B. Amend the budget as shown below:
     101-15BR001924 $5,500,000
     101-11EV001924 ($1,500,000)
     101-15BA007924 ($4,000,000)

C. Approve an increase in the Professional Services Agreement contract with Willdan of Anaheim, California, for Public Works Construction Project No. 10-011, State Route 14 and Avenue I Interchange Improvements, for requested design changes and construction design services, in the amount of $190,000.00, for a total revised contract amount of $1,594,821.00.  Authorize the City Manager, or his designee, to sign all documents.

CC 11. Approve a Professional Services Agreement with Caltrop Corporation of Los Angeles, California, in the amount of $1,141,870.87, with a 5% contingency, for Construction Management Services and authorize the City Manager, or his designee, to sign all documents. The consultant selection process was conducted in accordance with Government Codes 4526 & 53060. 
CC 11 attachment

CC 12. Approve the Freeway Maintenance Agreement with the State of California for Public Works Construction Project No. 10-011, State Route 14 and Avenue I Interchange Improvements and authorize the City Manager, or his designee, to sign all documents.
CC 12 attachment

CC 13. Award Public Works Construction Project No. 10-002, Avenue M Drainage Improvements, 30th Street West to 32nd Street West, to H & H General Contractors, Inc., of Highland, California, in the amount of $936,631.00 plus a 10% contingency, for storm drain pipe and basin installation to protect downstream streets, homes and an elementary school from seasonal flooding and authorize the City Manager, or his designee, to sign all documents.  This contract is awarded to the lowest responsible bidder per California Public Contract Code Section 22038 (b).
CC 13 Attachment

CC 14. Award Public Works Construction Project No. 10-010, Avenue I and 20th Street East Drainage Improvements, to Cal Fran Engineering, Inc., of Simi Valley, California, in the amount of $1,556,193.50 plus a 15% contingency, for storm drain pipe and basin installation to protect streets and homes from seasonal flooding and authorize the City Manager, or his designee, to sign all documents.  This contract is awarded to the lowest responsible bidder per California Public Contract Code Section 22038 (b).

CC 15. Appropriate the Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $105,168.00 to Expense Account No. 399-4820-354 and $105,168.00 to Revenue Account No. 399-3308-200.

CC 16. Approve Mayor Parris as the voting delegate and Vice Mayor Smith as the voting alternate to represent the City at the League of California Cities Annual Business Meeting, Friday, September 23, 2011.

NEW BUSINESS

NB 1. Agreement and Resolution to transfer tax increment by and between the City of Lancaster and the Lancaster Redevelopment Agency
NB 1 Attachment

Recommendation:
A. Approve the agreement to transfer tax increment by and between the City of Lancaster and the Lancaster Redevelopment Agency.

B. Adopt Resolution No. 11-67, authorizing the City Manager or his designee to enter into a Remittance Agreement to transfer tax increment by and between the City of Lancaster and the Lancaster Redevelopment Agency.

NB 2. Downtown Roundabout and Parking Management

Recommendation:
Direct staff to proceed with the Fiscal Year 2011/2012 Capital Improvements Project for the Downtown Roundabout Project (15ST030), to design and construct a roundabout at the intersection of Lancaster Boulevard and 10th Street West and approve the appropriation of $75,000.00 from the Traffic Impact fees fund balance to Capital Improvement Budget Account No. 232-13AC001-924 for development of a Downtown Parking Strategy Plan.

COUNCIL AGENDA

CA 1. City Council to accept the resignation of Council Member Marquez and declare vacant Council seat.
Presenter: Mayor Parris

CA 2. Discuss and consider Council appointments to various Committees/Organizations.
Presenter: Mayor Parris

COUNCIL REPORTS    

CR 1. Report on the Activities of the Board of Directors for District No. 14 of the County Sanitation Districts of Los Angeles County
Presenter: Vice Mayor Smith

CR 2. Report on the Activities of the Board of Directors for the Antelope Valley Transit Authority
Presenter: Council Members Crist; Mann; Marquez

LANCASTER FINANCING AUTHORITY
No action required at this time.

LANCASTER HOUSING AUTHORITY
No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENT

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
This portion of the agenda allows an individual the opportunity to address the City Council/Redevelopment Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address.  We respectfully request that you fill the cards out completely and print as clearly as possible.  Following this procedure will allow for a smooth and timely process for the City Council/Redevelopment Agency meeting and we appreciate your cooperation.  State law prohibits the City Council/Redevelopment Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director.  Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

CLOSED SESSION

ADJOURNMENT (Agency, Council and Authority)
Next Regular Meeting:
Tuesday, September 27, 2011 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk Department at (661)723-6020.  Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available.  Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

AGENDA ADDENDUM INFORMATION
On occasion items may be added after the agenda has been mailed to subscribers.  Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.