11-13-12 CC-Agency-Authority Minutes

CITY COUNCIL/SUCCESSOR AGENCY/
FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING
AGENDA

Tuesday
November 13, 2012
Regular Meeting - 5:00 p.m.
Council Chambers - Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, November 9, 2012
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY
City Council/Successor Agency/Financing/Power Authority

Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Ronald D. Smith
Council Member/Agency/Authority Member Marvin Crist
Council Member/Agency/Authority Member Sandra Johnson
Council Member/Agency/Authority Member Ken Mann

Housing Authority

Chair Kitty Kit Yee Szeto
Vice Chair Ronald D. Smith
Authority Member Marvin Crist
Authority Member Cassandra Harvey
Authority Member Ken Mann

AGENDA ITEMS TO BE REMOVED

Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS

Any person who would like to address the City Council, Successor Agency, and Power/Financing/Housing Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER

City Council/Successor Agency/Financing/Housing/Power Authority

ROLL CALL

City Council/Authority Members: Crist, Johnson, Mann; Vice Mayor/Vice Chairman Smith, Mayor/Chairman Parris

ROLL CALL

Housing Authority Members: Crist, Harvey, Mann; Vice Chairman Smith; Chair Szeto

INVOCATION

Pastor Carlos Souza, Salvation Army Antelope Valley Corps

PLEDGE OF ALLEGIANCE

PRESENTATIONS

1. Not-In-Our Town Proclamations
Presenter: Mayor Parris

2. Recognition of University of Antelope Valley Students for Community Appreciation Dinner
Presenter: Mayor Parris and Council Member Johnson

3. Athlete of the Month Award - Jibraun Asaad - Quartz Hill High School
Presenter: Mayor Parris

4. S.O.A.R. (Students On Academic Rise) High School Student of the Month - Gladis Xiloj
Presenter: Mayor Parris

HOUSING AUTHORITY ACTIONS

MINUTES

HM 1. Approve the Housing Authority Regular Meeting minutes of October 23, 2012.

COUNCIL ACTIONS

MINUTES

M 1. Approve the City Council/Successor Agency/Financing/ Power Authority Regular Meeting minutes of October 23, 2012.

CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)

CC 2. Approve the Check and Wire Registers for October 8, 2012 through October 27, 2012 in the amount of $4,350,999.19.
CC 2 attachment

At each regular City Council Meeting, the City Council is presented with the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects for checks and wires issued the prior two to three weeks. This process provides the City Council the opportunity to review the expenses of the City. The justifying backup information for each expenditure is available in the Finance Department.

CC 3. Adopt Ordinance No. 983, an ordinance of the City Council of the City of Lancaster, California, rezoning the subject properties, known as Zone Change No. 12-02, from a combination of R-7,000 (Single Family Residential, one dwelling unit per 7,000 square feet) and R-10,000 (Single Family Residential, one dwelling unit per 10,000 square feet) to RR-2.5 (Rural Residential, one dwelling unit per 2.5 acres)
CC 3 attachment

This ordinance rezones the subject properties that were approved by the City Council on October 23, 2012. The subject properties have zoning classifications of R-7,000 (Single Family Residential, minimum lot size 7,000 square feet) and R-10,000 (Single Family Residential, minimum lot size 10,000 square feet). These designations do not allow for the development of solar facilities but would allow for the development of tract-style, urban residential housing on smaller lots. Therefore, rezoning of the sites to RR-2.5 is necessary to allow the proposed solar projects to move forward.

CC 4. Approve the appropriation of $10,422.24 in awarded grant funds from theCalifornia Emergency Management Agency (Cal-EMA) Hazardous Management Preparedness Planning Grant(HMEP)to Revenue Account No. 399-3305-100 and corresponding Expense Account No. 399-4999-101.

The City was awarded grant funds from Cal-EMA to document and evaluate the HazMat uses and transportation activities within the City, in order to improve public safety. Funding will be used for emergency planning purposes, emergency route identification, and response measures to aid first responding agencies in identifying potential problems and to predict future emergency actions. The data collected will be used to design and conduct a simulated HazMat transportation emergency response scenario in coordination with our Emergency Operations Center (EOC), assigned staff, and Community Emergency Response Teams (CERT) volunteers.

CC 5. Award Public Works Construction Project No. 12-004, Avenue I and 40^th Street West Turn Pocket, HSIPL 5419(025), to ANM Construction and Engineering of Lancaster, California, in the amount of $138,821.00, plus Additive Alternate A1 in the amount of $36,265.00, to bring the award total to $175,086.00, plus a 10% contingency and authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Code Section 22038 (b). The determination of the lowest bid was the lowest total of the Base Bid Amount plus Additive Alternate A1.

On June 23, 2008, the City was informed that they were successful in obtaining a HSIP grant for the Avenue I and 40^th Street West Turn Pocket Project and that this project would be added to the 2009 FTIP. As a measure to improve vehicular safety along this major thoroughfare, the City proposed adding a dedicated left turn pocket for traffic heading west along Avenue I and 40^th Street West.

CC 6. Appropriate $100,000.00 in CalRecycle Waste Tire Cleanup grant funds to expenditure accounts shown below, and estimate revenue in the same amount to Account No. 330-3304-204.

The CalRecycle Waste Tire Cleanup Grant will allow for the removal of waste tires on public and private property for cases meeting specific criteria. The intent of the Waste Tire Program is to directly increase services to our citizens and the community as a whole, and enhance efforts to remove waste tires that are a health and safety hazard and a source of blight within the City.

PUBLIC HEARING

PH 1. Facility rental fees for American Heroes Park and the Museum of Art and History (MOAH)
PH 1 attachment

Recommendation :

Adopt Resolution No. 12-67, amending Resolution No. 05-233 by adding facility rental fees for American Heroes Park and revising rental fees for the Museum of Art and History (MOAH).

The newly renovated Community Building at American Heroes Park will soon be available for public use. The new facility has exceptional space for receptions, meetings, and special events that will greatly enhance the City of Lancaster's facility rental options. Additionally, it is appropriate to revise the rental fees previously established for MOAH to more accurately reflect the Museum's actual operating costs.

NEW BUSINESS

NB 1. Lancaster Reads! Program

Recommendation :

Implement the Lancaster Reads! Program designed to promote reading and literacy as well as foster a sense of community through the shared experiences of reading and talking together.

As directed by the City Council at its October 23, 2012 meeting, staff proposes that the City of Lancaster join a growing nationwide reading program, which adopts the idea of a localized book discussion club and expands it citywide. The idea that originated in Seattle in 1998 has quickly spread across the United States and is currently present in at least 35 different cities.

NB 2. Spice Up Lancaster Loan Program
NB 2 attachment

Recommendation :

Approve the Spice Up Lancaster Loan Program in an effort to fill existing commercial vacancies, assist small local businesses and build the City's sales tax revenue base; appropriate $100,000.00 from General Fund balance to Account No. 101-4330-813 to fund the program.

The Spice Up Lancaster Loan Program will provide a new resource to help well-established businesses overcome this obstacle. Under the program, locally-owned restaurants that have been operating in the Antelope Valley for 10 years or more may apply for low-interest loan funding of up to $25,000.00 to expand to a new location in Lancaster. In addition to providing assistance for small local businesses, the program aims to build the synergy of various commercial areas by creating additional dining options; enhance the atmosphere and stability of these areas with long-established and well-known local restaurants; and build the City's sales tax base by providing local businesses with opportunities for expansion.

NB 3. Lancaster Tourism Business Improvement District (LTBID)
NB 3 attachment

Recommendation :

Adopt Resolution No. 12-68, declaring the City Council's intention to establish the Lancaster Tourism Business Improvement District (LTBID) and establishing the time and place of a public meeting and a public hearing thereon and giving notice thereof.

The City of Lancaster has been working in conjunction with Destination Lancaster and local hotels to establish a new Lancaster Business Tourism Improvement District (LTBID). The LTBID is a benefit assessment district proposed to help fund marketing and sales promotion efforts for Lancaster lodging businesses. The hospitality industry in the Antelope Valley relies heavily on government contracts from Edwards Air Force Base and Plant 42. With federal contracts drying up, government per diems flat, and an uncertain military and defense contracting future, the TBID's marketing programs will help Lancaster lodging businesses customize a diversified market mix that will expand their revenue-generating capacity and help protect and grow occupancy and average daily rates.

NB 4. Acquisition of Operating Covenant and Restrictive Covenant with Antelope Valley Chevrolet in the Lancaster Auto Mall
NB 4 attachment

Recommendation :

Approve Acquisition of Operating Covenant and Restrictive Covenant with Antelope Valley Chevrolet in the Lancaster Auto Mall, and authorize the City Manager or his designee to execute all required agreements and documents; appropriate $300,000 from General Fund Balance to Account No. 101-4540-308. Funds shall be provided to Antelope Valley Chevrolet for the purpose of acquisition of an Operating Covenant and Restrictive Covenant.

COUNCIL AGENDA

CA 1. Nomination and consideration/appointment of Cassandra Harvey to fill City Council vacancy.

Presenter: Mayor Parris

CA 2. Nomination and consideration/appointment of Sandy Smith to the Lancaster Successor Agency Oversight Board.

Presenter: Mayor Parris

CA 3. Discussion of City Council Meeting reorganization

Presenter: Council Member Crist

COUNCIL REPORTS

CR 1. Report on the Activities of the Board of Directors for District No. 14 of the County Sanitation Districts of Los Angeles County - October 18, 2012 meeting

Presenter: Council Member Mann

CR 2. Report on the Activities of the Board of Directors for the Antelope Valley Transit Authority

Presenters: Council Member Crist and Council Member Mann

LANCASTER SUCCESSOR AGENCY

No action required at this time.

LANCASTER FINANCING AUTHORITY

No action required at this time.

LANCASTER POWER AUTHORITY

No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS

This portion of the agenda allows an individual the opportunity to address the City Council/Successor Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the City Council/Successor Agency meeting and we appreciate your cooperation. State law prohibits the City Council/Successor Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director. Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

CLOSED SESSION

Conference with Legal Counsel--Existing Litigation - Government Code Section 54956.9(a)

• Palmdale v. Lancaster - Case Number BC443280

• Lancaster v. Housing Authority of the County of Los Angeles (HACoLA) Case No. MC023649

• Antelope Valley Allied Arts Association et al v. Lancaster et al, Los Angeles Superior Court Case No. BC488907

• Rubin v. Lancaster - United States District Court Case No. CV 10-4046 DSF (JCx)

• Mongols Nation Motorcycle Club v. City of Lancaster, et al. Case No. BC439791

• Miracle Star Women's Recovering Community, Inc. et al. v. City of Lancaster, et al. LASC Case No. MC 020079

• Save Our Neighborhood Group v. City of Lancaster, et al. Los Angeles Superior court Case No. BS 121501

• ANTELOPE VALLEY GROUNDWATER CASES
  Included Actions:
  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Los Angeles, Case No. BC325201;

  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Kern, Case No. S-1500-CV-254-348

  Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water Dist.,
  Superior Court of California County of Riverside, consolidated actions;
  Case Nos. RIC 353 840, RIC 344 436, RIC 344 668

  Santa Clara Case No. 1-05-CV 049053

ADJOURNMENT

Pursuant to action taken by the City Council/Successor Agency/Financing, Housing & Power Authority on August 28, 2012, there will not be a City Council/Successor Agency/Financing, Housing & Power Authority meeting on Tuesday, November 27, 2012.

Next Regular Meeting:
Tuesday, December 11, 2012 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk Department at (661)723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

AGENDA ADDENDUM INFORMATION

On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.