1-22-13 CC-Agency-Authority Minutes

CITY COUNCIL/SUCCESSOR AGENCY/
FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING
AGENDA

Tuesday
January 22, 2013
Regular Meeting - 5:00 p.m.
Council Chambers - Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, January 18, 2013
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY
City Council/Successor Agency/Financing/Power Authority

Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency/Authority Member Sandra Johnson
Council Member/Agency/Authority Member Ken Mann
Council Member/Agency/Authority Member Ronald D. Smith

Housing Authority
Deputy Mayor/Chair Kitty Kit Yee Szeto
Vice Chair Marvin Crist
Deputy Mayor/Authority Member Cassandra Harvey
Authority Member Ken Mann
Authority Member Ronald D. Smith

AGENDA ITEMS TO BE REMOVED

Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS

Any person who would like to address the City Council, Successor Agency, and Power/Financing/Housing Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER

City Council/Successor Agency/Financing/Housing/Power Authority

ROLL CALL

City Council/Authority Members: Johnson, Mann, Smith; Vice Mayor/Vice Chair Crist, Mayor/Chair Parris

ROLL CALL

Housing Authority Members: Harvey, Mann, Smith; Vice Chair Crist; Chair Szeto

INVOCATION

Chaplain Wade Little, Los Angeles County Fire Department

PLEDGE OF ALLEGIANCE

PRESENTATIONS

1. Athlete of the Month Award - Osirius Burke, Quartz Hill High School
Presenter: Mayor Parris

2. S.O.A.R. (Students On Academic Rise) High School Student of the Month - Gabriel Al-Harbi
Presenter Mayor Parris

3. Veterans Administration Award
Presenter: Tom Dever, Veterans Administration

4. LASD Meritorious Awards Presentation
Presenters: Mayor Parris and Los Angeles County Sheriff Captain Bob Jonsen

HOUSING AUTHORITY ACTIONS

MINUTES

HM 1. Approve the Housing Authority Regular Meeting minutes of January 8, 2013.

SUCCESSOR AGENCY ACTIONS

NEW BUSINESS

SA NB 1. Recognized Obligation Payment Schedule for the period July 1, 2013 to December 31, 2013
SA NB 1 attachment

Recommendation:

Adopt Resolution No. SA 02-13, approving the Recognized Obligation Payment Schedule for the period July 1 to December 31, 2013 and directing staff to bring before the Lancaster Successor Agency Oversight Board for approval.

Health & Safety Code Section 34177(m) requires the Successor Agencies of the previous redevelopment agencies to prepare Recognized Obligation Payment Schedules (ROPS) that list obligations to be paid for the coming six month period. These schedules are used by the County Auditor-Controller in determining the amount of property tax revenues to distribute to the Successor Agency.

SA NB 2. Successor Agency Administrative Budget for July 1, 2013 to December 31, 2013
SA NB 2 attachment

Recommendation:

Adopt Resolution No. SA 03-13, approving the Successor Agency Administrative Budget for the period of July 1 to December 31, 2013 as detailed in Attachment A of the staff report.

Health & Safety Code Section 34177(j) requires the successor agencies to adopt six month budgets. The budget is developed from the enforceable obligations listed on the recognized obligation payment schedules.

COUNCIL ACTIONS

MINUTES

M 1. Approve the City Council/Successor Agency/Financing/ Power Authority Regular Meeting minutes of January 8, 2013.

CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)

CC 2. Approve the Check and Wire Registers for December 9, 2012 through January 5, 2013 in the amount of $724,649.58.
CC 2 attachment

At each regular City Council Meeting, the City Council is presented with the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects for checks and wires issued the prior two to three weeks. This process provides the City Council the opportunity to review the expenses of the City. The justifying backup information for each expenditure is available in the Finance Department.

CC 3. Accept and approve the December 2012, Monthly Report of Investments as submitted.
CC 3 attachment

Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City's Comprehensive Annual Financial Report. These component units include: the City of Lancaster and the Lancaster Housing Authority.

CC 4. Approve the transfer of funds for checks issued by the City for individual items less than fifteen dollars ($15) which have remained unclaimed for the period of one year.
CC 4 attachment

California Government Code Sections 50050-50057 establish the rights and procedures related to unclaimed checks issued by local agencies and City Administrative Policy 200-08 stipulates the proper accounting and disposition procedures for these unclaimed checks. The City is permitted to seize any individual items of less than fifteen dollars ($15.00) which remain unclaimed in the treasury or in the official custody of the City for the period of one year without the necessity of publication of a notice in a newspaper.

With Council approval, staff will transfer fifty-two (52) uncashed checks dated at least one year later than January 1, 2012, totaling $330.38 to the City's General Fund Revenue Account.

CC 5. Approve a one-year agreement extension for Carl Warren & Company as the City's Third Party Administrator for liability claims and authorize the City Manager to execute said agreement.
CC 5 attachment

The City of Lancaster entered into a professional services agreement with Carl Warren & Company to provide for administration of liability claims and suits received from individuals who believe the City has responsibility for damage to property or persons. Carl Warren & Company administers claims for more than 175 cities and more than 350 public entities. They are the claims administrators for approximately 25% of the public entities in California. Carl Warren & Company manages claims from their inception to final resolution either at the claims or litigation level.

CC 6. Approve and accept an amendment to the Subdivision Undertaking Agreement submitted by Lancaster Spectrum, LLC ("Subdivider"), for Parcel Map No. 061937, located on the southwest corner of Avenue J-8 and 20^th Street West, extending the date of completion to March 1, 2014.
CC 6 attachment

On February 26, 2007, the City and Subdivider entered into a Subdivision Undertaking Agreement to complete the required improvements for Parcel Map No. 061937. The agreement expired February 26, 2009. On January 11, 2013, the City Engineer received a letter from the Subdivider requesting an extension. Staff recommends that Council approve an amendment to the existing Subdivision Undertaking Agreement submitted by Lancaster Spectrum, LLC for Parcel Map No. 061937, extending the completion date to March 1, 2014.

NEW BUSINESS

NB 1. Admission fees for the Museum of Art and History (MOAH)
NB 1 attachment

Recommendation:

Adopt Resolution No. 13-05, amending Resolution No. 12-20 by eliminating admission fees for the Museum of Art and History (MOAH) and rather implementing a suggested donation for visitors in lieu of established fees; appropriate $3,400 to Account No. 101-4644-603 from fund balance for annual direct assessments that do not qualify for exemption.

By submitting a Free Public Library or Free Museum Claim form to the County of Los Angeles Office of the Assessor, the City will receive an exemption to most of the property tax liability associated with the property. By eliminating the fixed admission fees for all visitors and implementing the suggested donation, the City can realize a net savings of approximately $41,000 per year. The City will also apply to receive credit or reimbursement for past annual and supplementary (adjustment due to improvements) which may exceed $60,000.

A benefit of free admission will be an increased attendance at the MOAH, making it more accessible to children, seniors, and citizens on fixed income. The exposure to the world class exhibits, exhibitions, lectures, and interactive programs will be a benefit to both the region's citizens and the community.

NB 2. Proposed amendment to Chapters 2.34, 2.30 and Section 2.04.080 of the Lancaster Municipal Code
NB 2 attachment

Recommendation:

Introduce Ordinance No. 986, restating and amending Chapter 2.34 of the Lancaster Municipal Code relating to the Architectural and Design Planning Commission, Chapter 2.30 of the Lancaster Municipal Code relating to the Criminal Justice Commission and Section 2.04.080 of the Lancaster Municipal Code relating to the position of Deputy Mayor.

As a practical matter, sunset provisions for discretionary and/or advisory commissions and positions created by a legislative body such as a City Council are unnecessary as the commissions or positions exist at the pleasure of the legislative body and can be revised or disbanded at any time by a majority of the legislative body. Therefore it is in the public interest and welfare to restate Chapter 2.34 (originally added by Ordinance No. 902), Chapter 2.30 (originally added by Ordinance No. 904) and Section 2.04.080 (originally added by Ordinance No. 944), to remove sunset provisions for the City's Architectural and Design Planning Commission, Criminal Justice Commission, and the position of Deputy Mayor.

COUNCIL AGENDA

CA 1. Consideration of nominations/re-appointments by Mayor Parris to the following Commissions:

Presenter: Mayor Parris

CA 2. Consideration of nominations/appointments ofNadia Dickinson-Aquino, Jane Frye, Michele Lantz, Ben Maish, Leo Stallworth and Lori Young as Directors to the Lancaster Museum and Public Art Foundation Board of Directors (LMPAF)

Presenter: Mayor Parris

LANCASTER FINANCING AUTHORITY

No action required at this time.

LANCASTER POWER AUTHORITY

No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS

This portion of the agenda allows an individual the opportunity to address the City Council/Successor Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the City Council/Successor Agency meeting and we appreciate your cooperation. State law prohibits the City Council/Successor Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director. Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

CLOSED SESSION

Conference with Legal Counsel--Existing Litigation - Government Code Section 54956.9(a)

• Waterhouse v. Lancaster - Case No. CV 12-00923 SJO
  
• Doe v. Lancaster - Case No. "unknown"
  
• Palmdale v. Lancaster - Case No. BC443280
  
• Lancaster v. Housing Authority of the County of Los Angeles (HACoLA) Case No. MC023649
• Antelope Valley Allied Arts Association et al v. Lancaster et al, Los Angeles Superior Court Case No. BC488907
  
• Rubin v. Lancaster - United States District Court Case No. CV 10-4046 DSF (JCx)
  
• Miracle Star Women's Recovering Community, Inc. et al. v. City of Lancaster, et al. LASC Case No. MC 020079
  
• Save Our Neighborhood Group v. City of Lancaster, et al. Los Angeles Superior court Case No. BS 121501
  
• ANTELOPE VALLEY GROUNDWATER CASES
  Included Actions:
  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Los Angeles, Case No. BC325201;
  
  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Kern, Case No. S-1500-CV-254-348
  
  Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water Dist.,
  Superior Court of California County of Riverside, consolidated actions;
  Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
  
  Santa Clara Case No. 1-05-CV 049053

ADJOURNMENT

Next Regular Meeting:

Tuesday, February 12, 2013 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk Department at (661)723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

AGENDA ADDENDUM INFORMATION

On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.