CITY COUNCIL/SUCCESSOR AGENCY/
FINANCING/POWER AUTHORITY
REGULAR MEETING
AGENDA
Tuesday
January 12, 2016
Regular Meeting - 5:00 p.m.
Council Chambers - Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, January 8, 2016
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY

City Council/Successor Agency/Financing/Power Authority

Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency Director/Authority Member Raj Malhi
Council Member/Agency Director/Authority Member Ken Mann
Council Member/Agency Director/Authority Member Angela Underwood-Jacobs

AGENDA ITEMS TO BE REMOVED

Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS

Any person who would like to address the City Council, Successor Agency, and Power/Financing Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER

City Council/Successor Agency/Financing/Power Authority

ROLL CALL.

City Council Members /Agency Directors /Authority Members: Malhi, Mann, Underwood-Jacobs; Vice Mayor/Vice Chair Crist, Mayor/Chair Parris

INVOCATION

Pastor John Meadors, Christian Life Assembly

PLEDGE OF ALLEGIANCE

PRESENTATIONS

1. Introduction of Antelope Valley Hospital Chief Executive Officer John Rossfeld

   Presenter: Council Member Malhi 

2. Homeowner’s Exemption Awareness Month

          Presenter: Mayor Parris

SUCCESSOR AGENCY ACTIONS

NEW BUSINESS

SA NB 1. Recognized Obligation Payment Schedule for the Period July 1, 2016 to December 31, 2016
SA NB 1 attachment

Recommendation:

Adopt Resolution No. SA 01-16, approving the Recognized Obligation Payment Schedule for the period July 1, 2016 to June 30, 2017 and direct staff to bring before the Lancaster Successor Agency Oversight Board for approval.

Health & Safety Code Section 34177(o)(i) requires the Successor Agencies of the previous redevelopment agencies to prepare Recognized Obligation Payment Schedules (ROPS) that list obligations to be paid for the coming July 1 to June 30. These schedules are used by the County Auditor-Controller in determining the amount of property tax revenues to distribute to the Successor Agency.

SA NB 2. Successor Agency Budget for the Period July 1, 2016 to December 31, 2016
SA NB 2 attachment

Recommendation:

Adopt Resolution No. SA 02-16, approving the Successor Agency Administrative Budgets for the periods of July 1, 2016 to December 31, 2016 and January 1, 2017 to June 30, 2017, as detailed in Attachment A & B.

Health and Safety Code Section 34177(j) requires successor agencies to adopt six month budgets. These budgets are developed from the enforceable obligations listed on the Recognized Obligation Payment Schedule for the period July 1, 2016 to June 30, 2017. Each budget recommended for approval covers the corresponding six month periods of July 1, 2016 to December 31, 2016 and January 1, 2017 to June 30, 2017.

COUNCIL ACTIONS.

MINUTES

M 1. Approve the City Council/Successor Agency/Financing/ Power Authority Regular Meeting Minutes of December 8, 2015.

CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)

CC 2. Approve the Check and Wire Registers for November 22, 2015 - December 19, 2015 in the amount of $4,957,746.81.
CC 2 attachment

At each regular City Council Meeting, the City Council is presented with the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects for checks and Automated Clearing House (ACH) payments issued the prior two to three weeks. This process provides the City Council the opportunity to review the expenses of the City. The justifying backup information for each expenditure is available in the Finance Department.

CC 3. Accept and approve the November 2015, Monthly Report of Investments as submitted.
CC 3 attachment

Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City's Comprehensive Annual Financial Report.

CC 4. Adopt Resolution No. 16-01, a resolution of the City Council of the City of Lancaster, California, proclaiming the termination of a local emergency in the City of Lancaster, California, and confirming the powers and duties of the Director of Emergency Services during the local emergency.
CC 4 attachment

On October 15, 2015, the City of Lancaster and much of the greater Antelope Valley was hit by a major rainstorm, referred to as the "West Lake Incident," which resulted in flash flooding and a tremendous amount of water, debris, and mudflow throughout much of the City. The City Manager, acting as the Director of Emergency Services for the City in accordance with the Lancaster Municipal Code, proclaimed the existence of a local emergency on October 20, 2015. The Proclamation found that conditions of extreme peril to the safety of persons and property in the City had arisen. The City Council further found and declared that immediate repair and redesign of several City drainage systems was necessary to mitigate identified conditions of extreme peril to persons and property in the event of future storms. The emergency work has now been completed. The work included removing debris, excavating and installing drainage improvements.

CC 5. Approve and accept for maintenance the developer constructed streets for Tract No. 061078 Phase 2, lots 13-22 and 25-49, located on the northwest corner of Avenue K-8 and 15th Street East; Owned by: KB Home Greater Los Angeles, Inc.
CC 5 attachment

The streets have been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Development Services Director.

CC 6. Approve and accept for maintenance the developer constructed streets for Tract No. 061278, located on the northeast corner of Avenue K-8 and Challenger Way; Owned by: KB Home Greater Los Angeles, Inc.
CC 6 attachment

The streets have been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Development Services Director.

CC 7. Approve the completed water systems installed by the developers for Tract No. 061078 Phase 2 lots 13-22 and 25-49, located on the northwest corner of Avenue K-8 and 15th Street East and Tract No. 061278, located on the northeast corner of Avenue K-8 and Challenger Way; Owned by: KB Home Greater Los Angeles, Inc.
CC 7 attachment

The water systems on these projects have been constructed and completed to the satisfaction of the local water purveyor, Los Angeles County Waterworks District No. 40, Antelope Valley, and are constructed according to the approved plans and specifications. Additionally, the work has been inspected and found to be satisfactory to the Development Services Director.

CC 8. Approve the map; accept the dedications of easements for Avenue H and 80th Street West as offered on the map; reject the offers of dedication easements for private and future streets; make findings that this project will not violate any of the provisions of Sections 66473.5, 66474.1, and 66474.6 of the Subdivision Map Act, and instruct the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map and the dedications shown thereon.
CC 8 attachment

The Final Map is in substantial conformance with the approved tentative map. Parcel Map No. 73530 has been checked by the City Engineer and is ready for Council approval. In addition, monumentation security has been submitted to ensure the installation of monuments.

CC 9. Accept the work constructed by ANM Construction and Engineering for Public Works Construction Project No. 09-027, 25^th Street East Alignment, at Avenue J and Lancaster Boulevard, SLPPCL13-5419(039), and direct the City Clerk to file the Notice of Completion for the project. Retention on this project has been disbursed in accordance with California Public Contract Code.
CC 9 attachment

Construction of the project has been completed to the satisfaction of the Public Works Manager. The project was substantially completed on March 20, 2015, which was within the time permitted in the contract. The construction quantities and the amount of payment have been approved by the Contractor and the Public Works Manager.

CC 10. Public Works Construction Project No. 13-014, Avenue H Rehabilitation

a. Award Public Works Construction Project No. 13-014, Avenue H Rehabilitation, STPL‑5419(044) to C. A. Rasmussen, Inc. of Valencia, California, in the amount of $1,138,070.00, plus a 20% contingency, for pavement rehabilitation, curb ramp modifications, re-striping, and colored bike lanes on Avenue H, between 20^th Street West and Sierra Highway. Authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Contract Code Section 22038 (b).

b. Appropriate $450,000.00 from Proposition C Fund Balance Account to Capital Improvements Budget Account No. 209-12ST031-924.

This project includes pavement rehabilitation, minor widening, re-striping, colored bike lanes and curb ramp modifications, on Avenue H between 20 ^th Street West and Sierra Highway. This project is partially funded by Federal Surface Transportation Program-Local (STP-L) Funds.

CC 11. Accept the work constructed by C. A. Rasmussen, Inc. of Valencia, California, for Public Works Construction Project No. 12-010, Downtown Lancaster Gateway (Re-Bid), 10^th Street West and Lancaster Boulevard, FTIP ID LAF3830 (LA11G4T), RPSTPLE-5419(036) and direct the City Clerk to file the Notice of Completion for the project. Retention on this project has been disbursed in accordance with California Public Contract Code.

CC 11 attachment

Construction of the project has been completed to the satisfaction of the Public Works Manager. The project was substantially completed on November 26, 2014, with the Landscape Maintenance period completed on July 9, 2015, which was within the time permitted in the contract. The construction quantities and the amount of payment have been approved by the Contractor and the Public Works Manager.

CC 12 Approve an increase in the contract amount for CDP No. 14-06, Avenue I and 10th Street West Road Diet, Professional Consultant Services, with Stantec Consulting Services, Inc. of Lancaster, California, by $130,267.50 and authorize the City Manager, or his designee, to sign all documents.
CC 12 attachment

On October 1, 2014, an Agreement for CDP No. 14-06, Professional Consultant Services with Penfield & Smith Engineers, Inc., was executed in the amount of $89,653.50. On April 9, 2015, the City consented to the assignment of all Penfield & Smith Engineers, Inc. contract rights and obligations to Stantec Consulting Services, Inc. (Stantec). Additional Authorization No. 1 shall provide for Final Design Services for PWCP No. 12-008 including Mapping and Surveying, Engineering, Undergrounding/Utility Relocation Support and Utility Coordination. Additional Authorization No. 2 shall assess how to minimize or eliminate conflict points between vehicular and pedestrian/cyclist traffic and maximize the benefit of the PWCP No. 12-008 improvements as it relates to the existing adjacent businesses.

CC 13. Approve a professional services agreement with TRC Solutions, Inc. of Irvine, California in the amount of $1,111,779.08, with a 5% contingency, to develop the Project Approval and Environmental Document for Public Works Construction Project No. 13-018, SR-138(SR-14) and Avenue K Interchange; authorize the City Manager, or his designee, to sign all documents. The consultant selection process was made in accordance with Government Codes 4526 and 53060.
CC 13 attachment

On March 8, 2013, Los Angeles County Metropolitan Transportation Authority (LACMTA) executed Funding Agreement MOU.MR330.02, for the SR-138 (SR-14) Avenue K Interchange, granting $15 million dollarsto fund design, project development, right-of-way, and construction of interchange improvements, as well as local street improvements on Avenue K from 10^th Street West to 20^th Street West and on 15^th Street West between Avenue K and Avenue J-8. There are no matching fund requirements for the City. This professional services agreement for Project Approval and Environmental Document is for the Environmental Phase of the project. Professional services for the remaining Design Phase will be awarded separately.

NEW BUSINESS.

NB 1. Used Mattress Recycling Program
NB 1 attachment

Recommendation:

Adopt Resolution No. 16-02, a Resolution of the City Council of the City of Lancaster, California, authorizing and directing the City Manager, or his designee, to execute an agreement with the Mattress Recycling Council, Inc. for a Used Mattress Recycling Program and Used Mattress Collection Service Agreement.

In 2013, California passed the Used Mattress Recovery & Recycling Act which required the mattress industry to create a program to promote mattress recycling. As a result of this law, the Mattress Recycling Council (MRC) was created and a recycling fee for each mattress and box spring sold to end users was established. This recycling fee went into effect on December 30, 2015, and will be used to fund mattress collection, transportation, and recycling services throughout California. There are no mattress-recycling programs currently in effect in the City of Lancaster. Residents wishing to dispose of old mattresses/box springs must take them to the landfill or arrange for a bulky item pickup through Waste Management. Often these mattresses are dumped in alley ways, by commercial dumpsters, or out in the desert. The agreement between the MRC and the City of Lancaster would allow the City to expand the services provided at the 24-Hour Recycling Center by giving residents a place to dispose of their old mattresses and box springs for free.

COUNCIL AGENDA.

CA 1. Consider nomination and appointment of Angela Underwood-Jacobs as the Audit Representative to represent the City Council in communication with auditors.

Presenter: Mayor Parris

CA 2. Consider appointing Maria Xia as an official representative for the City of Lancaster in business affairs with Chinese business and government entities.

Presenter: Mayor Parris

CA 3. Discussion and possible action to:

a. Consider placement of an ordinance on the next agenda requiring any public or private cemetery within City limits to notify the City of Lancaster and the Los Angeles County Sheriff's Department prior to interring or entombing the remains of any individual identified by the federal government as having participated in a terrorist incident so that the City and/or Sheriff's Department may place reasonable mitigation requirements and/or prohibit such interment or entombment within city limits in order to protect and preserve public safety.

b. Direct the transmittal of a letter to the County of Kern protesting the burial of the San Bernardino terrorists in the Rosamond area.

Presenter: Mayor Parris

COUNCIL REPORTS.

CR 1. Report on the Activities of the Board of Directors for District No. 14 of the County Sanitation Districts of Los Angeles County
Presenter: Council Member Mann

CR 2. Council Reports

LANCASTER HOUSING AUTHORITY

No action required at this time.

LANCASTER FINANCING AUTHORITY

No action required at this time.

LANCASTER POWER AUTHORITY

No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS

This portion of the agenda allows an individual the opportunity to address the City Council/Successor Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the City Council/Successor Agency meeting and we appreciate your cooperation. State law prohibits the City Council/Successor Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director. Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

CLOSED SESSION

1. Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code Section 54956.9(d) (2) - two potential cases.

2. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) - four potential cases.

3. Conference with Legal Counsel--Existing Litigation - Government Code Section 54956.9(d) (1)

4. Patton v. City of Lancaster, LASC Case No. MC 025064

5. Estarella v. City of Lancaster, LASC Case No.BC527749

6. Wilson v. City of Lancaster, LASC MC025201

7. City of Azusa v. County of Los Angeles, LASC Case No. BS152744

8. ANTELOPE VALLEY GROUNDWATER CASES
   Included Actions:
   Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
   Superior Court of California, County of Los Angeles, Case No. BC325201;
   
   Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
   Superior Court of California, County of Kern, Case No. S-1500-CV-254-348
   
   Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water District
   Superior Court of California County of Riverside, consolidated actions;
   Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
   
   Santa Clara Case No. 1-05-CV 049053

ADJOURNMENT

Next Regular Meeting:
Tuesday, January 26, 2016 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION

In compliance with the Americans with Disabilities Act, this meeting will be held at a location accessible to persons with disabilities; if you need special assistance to participate in this meeting, please contact the City Clerk at (661)723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. To ensure availability, you are advised to make your request at least 72 hours prior to the meeting/event you wish to attend. Due to difficulties in securing sign language interpreters, five or more business days notice is strongly recommended. For additional information, please contact the City Clerk at (661)723-6020.

AGENDA ADDENDUM INFORMATION

On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.

All documents available for public review are on file with the City Clerk Department.