CC-SA-FA Meeting Minutes

CITY COUNCIL/SUCCESSOR AGENCY/
HOUSING/FINANCING/POWER AUTHORITY
REGULAR MEETING
AGENDA

Tuesday
September 23, 2014
Regular Meeting - 5:00 p.m.
Council Chambers - Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, September 19, 2014
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY

City Council/Successor Agency/Financing/Power Authority

Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency/Authority Member Sandra Johnson
Council Member/Agency/Authority Member Ken Mann
Council Member/Agency/Authority Member Ronald D. Smith

Housing Authority

Deputy Mayor/Chair Kitty Kit Yee Szeto
Vice Chair Marvin Crist
Deputy Mayor/Authority Member Cassandra Harvey
Authority Member Ken Mann
Authority Member Ronald D. Smith

AGENDA ITEMS TO BE REMOVED

Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS

Any person who would like to address the City Council, Successor Agency, and Power/Financing/Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER

City Council/Successor Agency/Housing/Financing/Power Authority

ROLL CALL

City Council/ Agency Directors /Authority Members: Johnson, Mann, Smith; Vice Mayor/Vice Chair Crist, Mayor/Chair Parris

ROLL CALL

Housing Authority Members: Harvey, Mann, Smith; Vice Chair Crist; Chair Szeto

INVOCATION

Pastor Jerry Ferrso, Lancaster Baptist Church

PLEDGE OF ALLEGIANCE

PRESENTATIONS

1. International Walk to School Day Proclamation
   Presenter: Mayor Parris

2. Proclamation regarding City of Lancaster's recognition in the Allstate America's Best Driving Report
   Presenter: Mayor Parris

HOUSING AUTHORITY ACTIONS

 MINUTES

 HM 1. Approve the Housing Authority Regular Meeting minutes of August 12, 2014.

 CONSENT CALENDAR

 HA CC 1. Approve the Amendment to Agreement for Legal Services ("Amendment") with Stradling Yocca Carlson & Rauth ("SYCR") to expand the scope of City Attorney services to include Bond Counsel services and authorize the City Manager or his designee to execute the amendment.
HA CC 1 attachment

SYCR has served as bond counsel for the City of Lancaster and has been involved in the various bond issues of both the City and the former Lancaster Redevelopment Agency. Based on their level of expertise staff has determined that an amendment of the existing Agreement to allow SYCR to represent the City in future bond issuances is appropriate.

COUNCIL ACTIONS

MINUTES

 M 1. Approve the City Council/Successor Agency/Financing/ Power Authority Regular Meeting minutes of September 9, 2014.

 CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)

 CC 2. Approve the Check and Wire Registers for August 24, 2014 through September 6, 2014 in the amount of $2,281,606.55.
CC 2 attachment

At each regular City Council Meeting, the City Council is presented with the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects for checks and Automated Clearing House (ACH) payments issued the prior two to three weeks. This process provides the City Council the opportunity to review the expenses of the City. The justifying backup information for each expenditure is available in the Finance Department.

CC 3. Accept and approve the August 2014, Monthly Report of Investments as submitted.
CC 3 attachment

Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City's Comprehensive Annual Financial Report, the City of Lancaster and the Lancaster Housing Authority.

CC 4. Adopt Resolution No. 14-60, approving the amended City Hazard Mitigation Plan for 2013-2018.
CC 4 attachment

The Federal Disaster Mitigation Act of 2000 requires that local governments develop and submit local hazard mitigation plans to the Federal Emergency Management Agency ("FEMA") as a condition of receiving FEMA Hazard Mitigation Grant Program Funds after November 2004. A committee comprised of the City Manager and members of various city departments developed the Hazard Mitigation Plan 2013-2018 (HMP) to serve as the hazard mitigation plan for the City of Lancaster. The Committee received additional feedback from the community during the drafting of the Plan. Subsequently, the City Council approved and adopted the Hazard Mitigation Plan on December 11, 2013 by Resolution No. 13-65. The adopted Hazard Mitigation Plan was submitted to the State of California Office of Emergency Services (CAL-OES) for approval, which was granted on May 15, 2014, subject to required modifications. FEMA granted approval on the HMP on August 6, 2014 contingent upon the adoption of modifications to the Hazard Mitigation Plan by the City of Lancaster City Council as specified in this Resolution

CC 5. Reschedule the November 11, 2014 City Council meeting for Wednesday, November 12, 2014.

 The City Council meeting scheduled to take place in November is November 11, 2014 which is Veterans Day. Staff recommends rescheduling this meeting for November 12, 2014 to allow Council and staff the opportunity to attend events honoring our Veterans.

 NEW BUSINESS

NB 1. Revised Implementation Plan for the Community Choice Aggregation
NB 1 attachment

 Recommendation:

Approve the Revised Implementation Plan for the Community Choice Aggregation and authorize the City Manager or his designee to execute and submit all related documents.

On June 9, 2014, in accordance with California Public Utilities Commission (CPUC) Code Section 366.2 (3), staff submitted the approved Implementation Plan to the CPUC for review and certification. This Revised Implementation Plan reflects updated information regarding the selection process for Energy Supply providers. After an extensive evaluation process, staff has narrowed the list of respondents to a short-list of finalists and has included descriptions of those firms in the Revised Implementation Plan.

NB 2. Award of RFP No. 575-14 - Landscape Maintenance Services for City Parks and the National Soccer Center

Recommendation:

Award a one (1) year contract, with an option of two, 2-year extensions at the City's discretion, to Venco Western, Inc., with an annual cost of $447,840.00, for RFP No. 575-14 for Landscape Maintenance Services for City Parks and the National Soccer Center, and authorize the City Manager, or his designee, to sign all documents. The total agreement period shall not exceed five (5) years.

In February 2014, the City advertised a Request for Proposals for Landscape Maintenance Services. The Scope of Services included all landscape maintenance areas, Lancaster Boulevard, all City Parks, and the National Soccer Center. The base proposal includes routine, day-to-day maintenance and care of all landscaped areas. At the May 27, 2014 meeting, City Council approved an award for the Landscape Maintenance Areas portion of the proposal to Venco Western, Inc. for $790,662.60. Staff is now recommending a contract for the City Parks and Soccer Center be awarded to Venco Western, Inc. in the amount of $447,840.00.

NB 3. Report on Antelope Valley Education Alliance

Recommendation:

Receive and file report on Antelope Valley Education Alliance

COUNCIL AGENDA

CA 1. Discussion and possible action regarding support for California State Proposition 46
Presenter: Mayor

COUNCIL REPORTS

CR 1. Report on the Activities of the Board of Directors for the Antelope Valley Transit Authority

Presenter: Vice Mayor Crist

CR 2. Council Reports

LANCASTER FINANCING AUTHORITY

No action required at this time.

LANCASTER POWER AUTHORITY

No action required at this time.

LANCASTER SUCCESSOR AGENCY

No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS

This portion of the agenda allows an individual the opportunity to address the City Council/Successor Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the City Council/Successor Agency meeting and we appreciate your cooperation. State law prohibits the City Council/Successor Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director. Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

CLOSED SESSION

1. Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code Section 54956.9(d) (2) - three potential cases.

2. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) - four potential cases.

3. Conference with Legal Counsel--Existing Litigation - Government Code Section 54956.9(d) (1)

4. Coalition for Open Government v. City of Lancaster, Case No. BC499047

5. Quartz Hill Cares v. City of Lancaster, Case No. BS 122336

6. Lancaster v. Housing Authority of the County of Los Angeles (HACoLA) Case No. MC023649

7. Save Our Neighborhood Group v. City of Lancaster, et al. Los Angeles Superior Court Case No. BS 121501.

8. Shabazz v. Parris, USDC, Central Case No. CV12-5803 SVW (JEM)

9. ANTELOPE VALLEY GROUNDWATER CASES
   Included Actions:
   Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
   Superior Court of California, County of Los Angeles, Case No. BC325201;
   
   Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
   Superior Court of California, County of Kern, Case No. S-1500-CV-254-348
   
   Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water District
   Superior Court of California County of Riverside, consolidated actions;
   Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
   
   Santa Clara Case No. 1-05-CV 049053

10. Shane C. Reid v. City of Lancaster, LASC Case No. BC 503240

ADJOURNMENT

Next Regular Meeting:
Tuesday, October 14, 2014 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION

In compliance with the Americans with Disabilities Act, this meeting will be held at a location accessible to persons with disabilities; if you need special assistance to participate in this meeting, please contact the City Clerk at (661)723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. To ensure availability, you are advised to make your request at least 72 hours prior to the meeting/event you wish to attend. Due to difficulties in securing sign language interpreters, five or more business days notice is strongly recommended. For additional information, please contact the City Clerk at (661)723-6020.

AGENDA ADDENDUM INFORMATION

On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.

All documents available for public review are on file with the City Clerk Department.