4-24-12 CC-Agency-Authority Minutes

CITY COUNCIL/SUCCESSOR AGENCY/
FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING
AGENDA

Tuesday
April 24, 2012
Regular Meeting – 5:00 p.m.
Council Chambers – Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, April 20, 2012
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY

City Council/Successor Agency/Financing/Power Authority

Mayor/Chairman R. Rex Parris
Vice Mayor/Vice Chairman Ronald D. Smith
Council Member/Agency/Authority Member Marvin Crist
Council Member/Agency/Authority Member Sandra Johnson
Council Member/Agency/Authority Member Ken Mann

Housing Authority

Chair Kitty Kit Yee Szeto
Authority Member Marvin Crist
Authority Member Cassandra Harvey
Authority Member Ken Mann
Authority Member Ronald D. Smith

AGENDA ITEMS TO BE REMOVED
Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS
Any person who would like to address the City Council, Successor Agency, and Power/Financing/Housing Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER
City Council/Successor Agency/Financing/Housing/Power Authority

ROLL CALL
City Council/Authority Members: Crist, Johnson, Mann; Vice Mayor/Vice Chairman Smith, Mayor/Chairman Parris

ROLL CALL
Housing Authority Members: Crist, Harvey, Mann; Vice Chairman Smith; Chair Szeto

INVOCATION
Pastor Paul Dennis, Faith Bible Church

PLEDGE OF ALLEGIANCE

PRESENTATION TO THE CITY

1. OFFICIAL CANVASS OF THE APRIL 10, 2012 GENERAL MUNICIPAL ELECTION

Election Presentation SR
Election Presentation attachment

Presenters: City Clerk, Geri Bryan and City Attorney, David McEwen

Recommendation:

Adopt Resolution No. 12-17, reciting the facts of the General Municipal Election held on Tuesday, April 10, 2012, declaring the results and such other matters as provided by law regarding the election of Mayor and two Council Members.

Election Code Section 10262 and 10264 requires the City Clerk to declare to the legislative body the results of the General Municipal Election. The City Clerk published the Notice of Election, which was given in time, form and manner as prescribed by law. The voting precincts were properly established, and election officers appointed. In all respects, the election was held and conducted, votes were cast, received and canvassed, and returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California.

ADMINISTER OATH OF OFFICE TO NEW MAYOR ELECT

Presenter: Geri K. Bryan, City Clerk

• R. Rex Parris, Mayor Elect (four-year term)

ADMINISTER OATH OF OFFICE TO NEW COUNCIL MEMBERS ELECT

Presenter: Geri K. Bryan, City Clerk

• Sandra Johnson, Council Member Elect (four-year term)
• Ken Mann, Council Member Elect (four-year term)

PRESENTATIONS

1. Recognition of Miss Lancaster Sydney Roth
   Presenter: Mayor Parris
2. Presentation of California Redevelopment Association Award
   Presenter: Vern Lawson, Economic Development Director
3. Louis V. Bozigian Gift of the Arts Award – Kara Slocum
   Presenter: Vice Mayor Smith
4. Recognition of the Antelope Valley Children’s Choir
   Presenter: Mayor Parris

BRIEF RECESS

HOUSING AUTHORITY ACTIONS

MINUTES

HM 1. Approve the Housing Authority Regular Meeting minutes of March 27, 2012.

CONSENT CALENDAR

HA CC 1. Adopt Resolution No. HA 04-12, adopting the Bylaws for the Lancaster Housing Authority.
HA CC 1 attachment

Resolution No. HA 04-12 defines and directs the organization’s internal structure, policies and procedures.

COUNCIL ACTIONS

MINUTES

M 1. Approve the City Council/Successor Agency/Financing/Power Authority Regular Meeting minutes of March 27, 2012.

CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)

CC 2. Approve the Check and Wire Registers for March 11, 2012 through April 7, 2012 in the amount of $5,039,737.60.
CC 2 attachment

At each regular City Council Meeting, the City Council is presented with the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects for checks and wires issued the prior two to three weeks. This process provides the City Council the opportunity to review the expenses of the City. The justifying backup for each expenditure is available in the Finance Department.

CC 3. Accept and approve the February, 2012, Monthly Report of Investments as submitted.
CC 3 attachment

Each month, the Finance Department prepares a report listing the investments for all the separate entities under jurisdiction of the City as identified in the City’s Comprehensive Annual Financial Report. These component units include: the City of Lancaster, the former Lancaster Redevelopment Agency, and the Lancaster Housing Authority.

CC 4. Renew the General Services Agreement between the County of Los Angeles and the City of Lancaster for a period of five years.
CC 4 attachment

Services provided under the GSA primarily consist of miscellaneous services which cities and other public entities request from the County on an "as needed" basis. They include such functions as predatory animal control, prosecution of city ordinances, direct assessment collection, and a variety of public works activities. In addition, ongoing and specific services, such as law enforcement, public health code enforcement, and animal care and control, are provided by the responsible County departments through Specific Service Agreements. Specific Service Agreements between Lancaster and the County of Los Angeles are not affected by renewal of this GSA.

CC 5. Accept the interior street trees for maintenance by the City for Tract No. 54370 Phase 1, Lots 3-5, 31-46, 57-60, located on the northwest corner of Avenue L-8 and 70th Street West, Owner: Richmond American Homes.
CC 5 attachment

The interior street trees have been installed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.

CC 6. Approve the developer constructed streets and accept the streets for maintenance by the City for Tract No. 54370 Phase 1, Lots 3-5, 31-46, 57-60, located on the northwest corner of Avenue L-8 and 70th Street West, Owner: Richmond American Homes.
CC 6 attachment

The streets have been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.

CC 7. Accept the work constructed by C. A. Rasmussen, Inc. for Public Works Construction Project No. 11-011, 2011 Pavement Management Program, and direct the City Clerk to file the Notice of Completion for the project. Retention on this project has been disbursed in accordance with California Public Contract Code.
CC 7 attachment

Construction of the project has been completed to the satisfaction of the Director of Public Works. The project was substantially completed on January 5, 2012, which was within the time permitted in the contract. The construction quantities and the amount of payment have been approved by the Contractor and the Director of Public Works.

CC 8. Adopt Resolution No. 12-18, a resolution of the City Council of the City of Lancaster, California, committing the City to provide local match funds, if selected for award, for three competitive grant applications under the Bicycle Transportation Account.
CC 8 attachment

On April 27, 2012, staff will submit three project applications to be considered by the State of California Transportation Department (Caltrans) for approximately $3,000,000.00 in grant funds under the Bicycle Transportation Account (BTA). The BTA provides state funds for city and county projects that improve safety and convenience for bicycle commuters. Caltrans requires all applicant agencies under this program commit by resolution the agency to provide a minimum ten percent (10%) local fund match if a project is selected for award.

CC 9. Adopt Resolution No. 12-19, a resolution of the City Council of the City of Lancaster, California, accepting the offer of dedication of an easement on Avenue J-4 between 37th and 40th Streets East, and declaring the public necessity therefore.
CC 9 attachment

The City is permitted, by law, to accept irrevocable offers of dedication. The subject easement will be used for future street improvements once the resolution of acceptance is filed with Los Angeles County.

CC 10. Approve the reimbursement agreement with Lancaster School District for construction of street improvements on 17th Street East between Lancaster Boulevard and the Discovery Elementary School site.
CC 10 attachment

Lancaster School District has completed construction of Discovery Elementary School on 17th Street East and Kettering Street. A portion of 17th Street East, between Lancaster Boulevard and the school’s southerly boundary was unimproved. City and District staff worked together to acquire the necessary rights-of-way and coordinate the completion of the street improvements by the District’s contractor.

CC 11. Approve and accept an amendment to the existing Subdivision Undertaking Agreement, extending the date of completion to April 24, 2014, submitted by Beazer Homes Holdings Corporation (“Subdivider”) for Tract Map No. 060241, located on the southwest corner of Jackman Street and 30th Street West.
CC 11 attachment

On March 23, 2010, the City and Subdivider entered into a Subdivision Undertaking Agreement to complete the required improvements for Tract Map No. 060241. The agreement expired March 23, 2012. On March 15, 2012, the City Engineer received a letter from the Subdivider requesting an extension.

CC 12. Approve and accept the Subdivision Improvement and Lien Agreement submitted by Michael D. Bradley (“Developer”) in place of the Subdivision Undertaking Agreement and securities previously submitted for Parcel Map No. 25489, located approximately 185 feet north of Avenue L-4 and east of 25th Street West.
CC 12 attachment

On November 12, 2002, in connection with the approval and recordation of Parcel Map No. 25489, the City and Developer entered into a Subdivision Undertaking Agreement regarding the completion of the required public improvements. To date, none of the required improvements have been completed and the property could be reverted to acreage. To prevent this, the Developer has requested that the City enter into a new undertaking agreement and accept a lien on the property as substitution of security to complete the required improvements.

CC 13. Adopt Ordinance No. 977, an ordinance of the City Council of the City of Lancaster, California, adding Chapter 3.36 to the Lancaster Municipal Code relating to local hiring preferences in Public Works Contracts.
CC 13 attachment

The ordinance will require contractors who are awarded public works contracts to make a good faith effort to employ qualified individuals who are residents of the Antelope Valley. The contractors will do so with the assistance of local employment agencies, hiring halls, and other local organizations with the goal that 50% of the workforce is comprised of Antelope Valley residents. This provision would not apply to contracts when the funding would be jeopardized because of this hiring preference.

PUBLIC HEARING

PH 1. Facility Rental and Admission Fees for the Lancaster Museum of Art and History
PH 1 attachment

Recommendation:
Adopt Resolution No. 12-20, amending Resolution No. 05-233 by adding facility rental and admission fees for the Lancaster Museum of Art and History.

The new Lancaster Museum of Art and History (MOAH) facility will open to the public on Saturday, May 5, 2012. The new facility has exceptional space for meetings and special events that will greatly enhance the City of Lancaster's facility rental options. The first floor main gallery, first floor classroom, second floor gallery, third floor Lantern room with terrace, and the entire MOAH facility will be made available as rentals.

NEW BUSINESS

NB 1. Shuttle service from Destination Lancaster hotels to the BLVD

Recommendation:
Appropriate $30,000.00 of Proposition A funding to Account No. 207-4714-271 for a Demonstration BLVD Shuttle Project and authorize staff to sign a contract with Antelope Valley Airport Express to provide this service.

The City would like to demonstrate the effect of offering a complimentary shuttle service from Destination Lancaster hotels to the BLVD. This program is yet another creative effort to entice visitors to the area, expand Lancaster’s tax base and bolster local business.

COUNCIL AGENDA

CA 1. Discussion of Planning Commission appointments and Council position nominations
Presenter: Mayor Parris

CR 1. Report on the Activities of the Board of Directors for District No. 14 of the County Sanitation Districts of Los Angeles County
Presenter: Vice Mayor Smith

LANCASTER FINANCING AUTHORITY
No action required at this time.

LANCASTER POWER AUTHORITY
No action required at this time.

LANCASTER SUCCESSOR AGENCY
No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK / AGENCY / AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
This portion of the agenda allows an individual the opportunity to address the City Council/Successor Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the City Council/ Successor Agency meeting and we appreciate your cooperation. State law prohibits the City Council/ Successor Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director. Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

ADJOURNMENT (Agency, Council and Authority)
Next Regular Meeting:
Tuesday, May 8, 2012 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk Department at (661) 723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

AGENDA ADDENDUM INFORMATION
On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.