8-13-13 CC-Agency-Authority Minutes

CITY COUNCIL/SUCCESSOR AGENCY/
FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING
AGENDA

Tuesday
August 13, 2013
Regular Meeting - 5:00 p.m.
Council Chambers - Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, August 9, 2013
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY

City Council/Successor Agency/Financing/Power Authority

Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency/Authority Member Sandra Johnson
Council Member/Agency/Authority Member Ken Mann
Council Member/Agency/Authority Member Ronald D. Smith

Housing Authority

Deputy Mayor/Chair Kitty Kit Yee Szeto
Vice Chair Marvin Crist
Deputy Mayor/Authority Member Cassandra Harvey
Authority Member Ken Mann
Authority Member Ronald D. Smith

AGENDA ITEMS TO BE REMOVED

Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS

Any person who would like to address the City Council, Successor Agency, and Power/Financing/Housing Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER

City Council/Successor Agency/Financing/Housing/Power Authority

ROLL CALL

City Council/Authority Members: Johnson, Mann, Smith; Vice Mayor/Vice Chair Crist, Mayor/Chair Parris

ROLL CALL

Housing Authority Members: Harvey, Mann, Smith; Vice Chair Crist; Chair Szeto

INVOCATION

Pastor Shane Idleman, Westside Christian Fellowship

PLEDGE OF ALLEGIANCE

PRESENTATION

1. Presentation from Antelope Valley Fair Association

SUCCESSOR AGENCY ACTIONS

NEW BUSINESS

SA NB 1. Long Range Property Management Plan
SA NB 1 attachment

Recommendation:

Receive and file the Long Range Property Management Plan (LRPMP) considered by the Lancaster Successor Agency Oversight Board at its special meeting of August 13, 2013.

AB 1484 (signed into law on June 27, 2012) added Section 34191.5 to the Health and Safety Code. This new code requires each successor agency to prepare a long range property management plan (PMP) and submit to the Oversight Board for approval. This plan must identify all of the successor agency's real assets that were not transferred to the Housing Authority along with the designated disposition. The PMP is a planning document subject to future implementation of its terms upon approval of specific property transfers by the Board of Directors of the Successor Agency.

COUNCIL ACTIONS

MINUTES

M 1. Approve the City Council/Successor Agency/Financing/ Power Authority Regular Meeting minutes of July 9, 2013.

M 2. Approve the City Council/Successor Agency/Financing/ Power Authority Regular Meeting minutes of July 23, 2013.

CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)

CC 2. Approve the Check and Wire Registers for July 7, 2013 through July 27, 2013 in the amount of $5,331,044.15.
CC 2 attachment

At each regular City Council Meeting, the City Council is presented with the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects for checks and Automated Clearing House (ACH) payments issued the prior two to three weeks. This process provides the City Council the opportunity to review the expenses of the City. The justifying backup information for each expenditure is available in the Finance Department.

CC 3. Improvements at Avenue J Bridge over Little Rock Creek
CC 3 attachment

a) Approve the Cooperative Agreement with the County of Los Angeles for the bridge replacement on the jurisdictionally shared area of Avenue J bridge over Little Rock Creek. Approve the use of $281,000.00 from Federal Surface Transportation Program-Local Funds for the City's share of the work.

b) Adopt Resolution No. 13-48, authorizing the portion of the Avenue J bridge over Little Rock Creek within the City of Lancaster be included in the System of Highways of the County of Los Angeles for the limited purposes of this project. Concur and adopt the County's environmental findings pursuant to the California Environmental Quality Act. Authorize the City Manager, or his designee, to sign all documents.

The proposed Cooperative Agreement is for the replacement of the existing timber bridge at Avenue J over Little Rock Creek with a concrete slab bridge. The County shall advertise the project for public bids and will be responsible for construction management. The agreement also provides that the County will assign the City all of its right, title, and interest to the unlapsed portion of a one-year warranty granted to the County by the construction contractor performing the improvements following completion of the proposed work. The project cost is estimated at $3,112,000.00 with the City's share being $281,000.00.

The resolution authorizes that portions of the Avenue J bridge over Little Rock Creek within the jurisdiction of the City be included in the System of Highways of the County of Los Angeles for the limited purpose of replacing the wood timber bridge with a concrete slab bridge at this location. The City will remain owner of the portions of Avenue J within the City and remain responsible for maintenance activities prior to the start of construction by the County and following the completion and field acceptance of the proposed work.

CC 4. Approve the extension of the Street Sweeping Services Contract, as outlined in the original agreement, on a month-to-month basis, for an additional year. No increase to the current contract rates have been requested or considered.

The City of Lancaster released a bid for Street Sweeping Services on February 7, 2006, and it was awarded to Venco Western, Inc. (Venco Power Sweeping) on March 28, 2006, for an initial term of five years with an option for unlimited 1-year extensions. The Street Sweeping Services contract provides for street sweeping on curbed residential streets bimonthly and arterial streets monthly within the City of Lancaster. Venco Power Sweeping's letter requesting extension of the contract was received within the required 60 day time frame prior to the end of term.

NEW BUSINESS

NB 1. Public Works Construction Project No. 10-008, City Park Recycled Water Conversion

Recommendation:

Award Public Works Construction Project No. 10-008, City Park Recycled Water Conversion, to Tejon Constructors, Inc. of Palmdale, California, in the amount of $426,225.00, plus a 10% contingency, for installation of recycled water conversation facilities at Lancaster City Park and authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Code Section 22038 (b).

This project will install recycled water conversion facilities at Lancaster City Park that will allow the park to irrigate with either recycled water or potable water. The project includes construction of three swivel-ell supply lines at each of the irrigation meter locations within the park and minor cross-contamination prevention improvements.

The purpose of this project is to convert Lancaster City Park to recycled water and allow the City to request reimbursement of approximately $1,520,000.00 from the Waste Discharge Permit Fund (WDPF) used for Construction of the City's Phase IB Recycled Water Extension project (17RW005).

NB 2. Public Safety Update

Recommendation:

Receive Public Safety update

NB 3. Recycling Event Update

Recommendation:

Receive update regarding recent recycling events held in the City

COUNCIL AGENDA

CA 1. Consideration of nomination/appointment of Lyle Norton as President to the Lancaster Museum and Public Art Foundation Board of Directors (LMPAF)

Presenter: Mayor Parris

COUNCIL REPORTS

CR 1. Report on the Activities of the Board of Directors for District No. 14 of the County Sanitation Districts of Los Angeles County - July 18, 2013 meeting

Presenter: Council Member Mann

LANCASTER FINANCING AUTHORITY

No action required at this time.

LANCASTER HOUSING AUTHORITY

No action required at this time.

LANCASTER POWER AUTHORITY

No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS

This portion of the agenda allows an individual the opportunity to address the City Council/Successor Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the City Council/Successor Agency meeting and we appreciate your cooperation. State law prohibits the City Council/Successor Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director. Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

CLOSED SESSION

Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). Three potential cases.

Conference with Legal Counsel--Existing Litigation - Government Code Section 54956.9(a)

• Coalition for Open Government v. City of Lancaster, Case No. BC499047

• Quartz Hills Cares v. City of Lancaster, Case No. BS 122336

• Waterhouse v. Lancaster - Case No. CV 12-00923 SJO

• Palmdale v. Lancaster - Case No. BC443280

• Lancaster v. Housing Authority of the County of Los Angeles (HACoLA) Case No. MC023649

• Antelope Valley Allied Arts Association et al v. Lancaster et al, Los Angeles Superior Court Case No. BC488907

• Rubin v. Lancaster - United States District Court Case No. CV 10-4046 DSF (JCx)

• Miracle Star Women's Recovering Community, Inc. et al. v. City of Lancaster, et al. LASC Case No. MC 020079

• Save Our Neighborhood Group v. City of Lancaster, et al. Los Angeles Superior Court Case No. BS 121501.

• ANTELOPE VALLEY GROUNDWATER CASES
  Included Actions:
  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Los Angeles, Case No. BC325201;
  
  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Kern, Case No. S-1500-CV-254-348
  
  Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water Dist.,
  Superior Court of California County of Riverside, consolidated actions;
  Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
  
  Santa Clara Case No. 1-05-CV 049053

ADJOURNMENT

Next Regular Meeting:

Tuesday, August 27, 2013 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk Department at (661)723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

AGENDA ADDENDUM INFORMATION

On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.