8-27-13 CC-Agency-Authority Minutes

CITY COUNCIL/SUCCESSOR AGENCY/
FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING
AGENDA

Tuesday
August 27, 2013
Regular Meeting - 5:00 p.m.
Council Chambers - Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, August 23, 2013
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY

City Council/Successor Agency/Financing/Power Authority

Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency/Authority Member Sandra Johnson
Council Member/Agency/Authority Member Ken Mann
Council Member/Agency/Authority Member Ronald D. Smith

Housing Authority

Deputy Mayor/Chair Kitty Kit Yee Szeto
Vice Chair Marvin Crist
Deputy Mayor/Authority Member Cassandra Harvey
Authority Member Ken Mann
Authority Member Ronald D. Smith

AGENDA ITEMS TO BE REMOVED

Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS

Any person who would like to address the City Council, Successor Agency, and Power/Financing/Housing Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER

City Council/Successor Agency/Financing/Housing/Power Authority

ROLL CALL

City Council/Authority Members: Johnson, Mann, Smith; Vice Mayor/Vice Chair Crist, Mayor/Chair Parris

ROLL CALL

Housing Authority Members: Harvey, Mann, Smith; Vice Chair Crist; Chair Szeto

INVOCATION

Darmie Sule Odu, Redeemed Christian Church

PLEDGE OF ALLEGIANCE

PRESENTATIONS

1. Introduction of AmeriCorps Vista Members

Presenter: Assistant to the City Manager, Kelvin Tainatongo

2. Update on Palmdale Power Plant

Presenter: Vice Mayor Crist

COUNCIL ACTIONS

MINUTES

M 1. Approve the City Council/Successor Agency/Financing/ Power Authority Regular Meeting minutes of August 13, 2013.

CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)

CC 2. Approve the Check and Wire Registers for July 28, 2013 through August 10, 2013 in the amount of $3,594,455.57.
CC 2 attachment

At each regular City Council Meeting, the City Council is presented with the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects for checks and Automated Clearing House (ACH) payments issued the prior two to three weeks. This process provides the City Council the opportunity to review the expenses of the City. The justifying backup information for each expenditure is available in the Finance Department.

CC 3. Accept and approve the July 2013, Monthly Report of Investments as submitted.
CC 3 attachment

Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City's Comprehensive Annual Financial Report, the City of Lancaster and the Lancaster Housing Authority.

CC 4. Approve the completed water system installed by the developer for Tract No. 54370, located on the northwest corner of Avenue L-8 and 70^th Street West. Owner: Richmond American Homes.
CC 4 attachment

The water system on this project has been constructed and completed to the satisfaction of the local water purveyor, Quartz Hill Water District, and is constructed according to the approved plans and specifications. Additionally, the work has been inspected and found to be satisfactory to the Director of Public Works.

CC 5. Approve the following developer installed sanitary sewer and accept this sewer for maintenance by the City and for public use for Director's Review No. 08-100, located on the southeast corner of Avenue J-4 and 37^th Street East. Owner: Eastside Elementary School.
CC 5 attachment

The listed sanitary sewer has been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.

CC 6. Approve the developer constructed streets and accept the streets for maintenance by the City for Tract No. 54370 Phase 2, Lots 1-2, 6-30, 47-56, 61-77, located on the northwest corner of Avenue L-8 and 70^th Street West. Owner: Richmond American Homes.
CC 6 attachment

The streets have been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.

CC 7. Professional Services Agreement to Explore and Implement Alternative Energy Initiatives

a) Negotiate and approve a Professional Services Agreement with Willdan Financial Services to augment City staff resources to investigate the feasibility and potential impact of alternative energy initiatives and if feasible, develop implementation plans. Authorize the City Manager or his designee to execute all related documents to implement each phase of the project as warranted by the outcome of the preceding phase.

b) Approve budget amendment in Account No. 486-4370-301 for the professional services agreement.

CC 8. Reject all bids for Public Works Construction Project No. 11-023, 20^th Street East Storm Drain Extension at Avenue I. All bids significantly exceeded the project budget. Project will be reviewed, re-scoped, and re-solicited in the spring of 2014.

This project was designed to extend the existing Master Plan of Drainage Facilities (MPDF) storm drain in 20^th Street East, to the north, through the intersection at Avenue I. This intersection has experienced flooding during heavy seasonal storms and pumping of the existing storm drain is required to maintain drainage to the north.

CC 9. Receive public comment and approve filing for the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $69,199.

The Edward Byrne Memorial Justice Assistance Grant Program (JAG) will allow states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system. If awarded, the City will utilize the JAG funds for public safety programs such as AV Community Youth Court Master of Social Work Intern Stipends, Public Safety network support and updates, Public Safety Network wireless connection with the LASD Lancaster Station, Records Management System/Computer Assisted Dispatch system support, and part-time clerk typist hourly wages, and other public safety programs to benefit the community.

CC 10. Reject all bids for Public Works Construction Project No. 13-011, 2014 Pavement Management Program. The City has elected to revisit the existing scope of work for possible inclusion of alternate pavement preservation techniques and expanded scope of work.

As part of the Pavement Management Program, this project was designed to repair and resurface Lancaster Blvd. from 20^th Street West to 30 ^th Street West and from Yucca Avenue to Challenger Way, Avenue J from Challenger Way to 20^th Street East, and 15^th Street West from Avenue K-8 to 17^th Street West with a new asphalt concrete pavement surface, and curb and gutter improvements. New traffic striping was to be installed that would allow for the construction of new bike lanes, conforming to the Master Plan of Trails and Bikeways.

NEW BUSINESS

NB 1. AVEK Water Availability Update

Recommendation:

Receive update regarding AVEK

COUNCIL AGENDA

CA 1. Consideration of appointing Dave Mashore to the Lancaster Neighborhood Vitalization Commission

Presenter: Mayor Parris

CA 2. Consideration and nomination/appointment of Mayor Parris to serve on the High Desert Power Authority (HDPA) Board of Directors

Presenter: Mayor Parris

CA 3. Discussion and consideration of adoption of Resolution No. 13-49 in support of Federal Immigration Reform

Presenter: Mayor Parris

COUNCIL REPORTS

CR 1. Report on the Activities of the Board of Directors for the Antelope Valley Transit Authority

Presenter: Vice Mayor Crist

LANCASTER HOUSING AUTHORITY

No action required at this time.

LANCASTER FINANCING AUTHORITY

No action required at this time.

LANCASTER POWER AUTHORITY

No action required at this time.

LANCASTER SUCCESSOR AGENCY

No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS

This portion of the agenda allows an individual the opportunity to address the City Council/Successor Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the City Council/Successor Agency meeting and we appreciate your cooperation. State law prohibits the City Council/Successor Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director. Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

CLOSED SESSION

Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2). Three potential cases.

Conference with Legal Counsel--Existing Litigation - Government Code Section 54956.9(a)

• Coalition for Open Government v. City of Lancaster, Case No. BC499047

• Quartz Hills Cares v. City of Lancaster, Case No. BS 122336

• Palmdale v. Lancaster - Case No. BC443280

• Lancaster v. Housing Authority of the County of Los Angeles (HACoLA) Case No. MC023649

• Antelope Valley Allied Arts Association et al v. Lancaster et al, Los Angeles Superior Court Case No. BC488907

• Rubin v. Lancaster - United States District Court Case No. CV 10-4046 DSF (JCx)

• Miracle Star Women's Recovering Community, Inc. et al. v. City of Lancaster, et al. LASC Case No. MC 020079

• Save Our Neighborhood Group v. City of Lancaster, et al. Los Angeles Superior Court Case No. BS 121501.

• ANTELOPE VALLEY GROUNDWATER CASES
  Included Actions:
  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Los Angeles, Case No. BC325201;
  
  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Kern, Case No. S-1500-CV-254-348
  
  Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water District
  Superior Court of California County of Riverside, consolidated actions;
  Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
  
  Santa Clara Case No. 1-05-CV 049053

ADJOURNMENT

In honor of Dr. Martin Luther King who fifty years ago delivered his "I Have a Dream" speech on August 28, 1963.

Next Regular Meeting:

Tuesday, September 10, 2013 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk Department at (661)723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

AGENDA ADDENDUM INFORMATION

On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.