8-12-14 CC-Agency-Authority Minutes

8-12-14 Housing Authority Minutes

CITY COUNCIL/SUCCESSOR AGENCY/
HOUSING/FINANCING/POWER AUTHORITY
REGULAR MEETING
AGENDA

Tuesday
August 12, 2014
Regular Meeting - 5:00 p.m.
Council Chambers - Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, August 8, 2014
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY

City Council/Successor Agency/Financing/Power Authority

Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency/Authority Member Sandra Johnson
Council Member/Agency/Authority Member Ken Mann
Council Member/Agency/Authority Member Ronald D. Smith

Housing Authority

Deputy Mayor/Chair Kitty Kit Yee Szeto
Vice Chair Marvin Crist
Deputy Mayor/Authority Member Cassandra Harvey
Authority Member Ken Mann
Authority Member Ronald D. Smith

AGENDA ITEMS TO BE REMOVED

Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS

Any person who would like to address the City Council, Successor Agency, and Housing/Power/Financing Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER

City Council/Successor Agency/Housing/Financing/Power Authority

ROLL CALL

City Council/ Agency Directors /Authority Members: Johnson, Mann, Smith; Vice Mayor/Vice Chair Crist, Mayor/Chair Parris

ROLL CALL

Housing Authority Members: Harvey, Mann, Smith; Vice Chair Crist; Chair Szeto

INVOCATION

Pastor Darmie Sule Odu, Redeemed Christian Church

PLEDGE OF ALLEGIANCE

Boy Scouts of America - Pack 86

HOUSING AUTHORITY ACTIONS

MINUTES

HM 1. Approve the Housing Authority Regular Meeting minutes of June 24, 2014.

CONSENT CALENDAR

HA CC 1. Approve the Real Property Lease Agreement between the Lancaster Housing Authority and the Antelope Valley Boys and Girls Club.
HA CC 1 attachment

The Antelope Valley Boys and Girls Club utilizes the facility to promote its goals of enhancing the development of boys and girls by instilling a sense of competence, usefulness and responsibility by providing after school programs which include Character & Leadership Development, Arts & Cultural Education, Education & Career Development, Sports Fitness & Recreation, and Health & Life Skills. These programs are designed to help local youth create aspirations and develop strong skill sets they can use in the future, providing opportunities for planning, decision-making, community contribution, career exploration and educational enhancement.

COUNCIL ACTIONS

MINUTES

M 1. Approve the City Council/Successor Agency/Financing/ Power Authority Regular Meeting minutes of July 22, 2014.

CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)

CC 2. Approve the Check and Wire Registers for July 6, 2014 through July 26, 2014 in the amount of $7,003,964.68.
CC 2 attachment

At each regular City Council Meeting, the City Council is presented with the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects for checks and Automated Clearing House (ACH) payments issued the prior two to three weeks. This process provides the City Council the opportunity to review the expenses of the City. The justifying backup information for each expenditure is available in the Finance Department.

CC 3. Approve the reimbursement agreement with Eastside Union School District for construction of street improvements on 37^th Street East between Avenue J-8 and the southerly boundary of the Enterprise Elementary School site.
CC 3 attachment

Eastside Union High School District has completed construction of Enterprise Elementary School on 37^th Street East and Avenue J-4. The completion of this portion 37^th Street East greatly improves the vehicular circulation to the new school and improved pedestrian safety.

CC 4. Adopt Resolution No. 14-54, authorizing the destruction of certain records (City Property Damage Claims, Claims Against the City, Risk Management Agendas, Unemployment Insurance Appeals, Maintenance Log Books, Sports, Special Events, Repetitive Maintenance Reports, Registration-Recreation Programs, Special Classes-Enrichment Centers, Refunds-Recreation Programs, Recreation-City Facility Use, Recreation Log Books, Summer Day Camp, CARES Program, Accident/Incident/Damage Reports, Accounts Payable-Encumbrance Reports, Accounts Payable, Accounts Receivable, Business License Files, Violations of Municipal Codes - Business License, Banking Records, Financial Reports, Payroll, State & Federal Income Tax, Payroll-Registers, W-2, PERS Reports, Purchase Orders, Speaker Cards, Closed Session, Public Records Requests, Records Center Documentation, Appeals, Subpoenas, Roster of Voters, Affidavits of Publication, Insurance - City as Insured, Dig Alert Permits, Correspondence, Deposit Records, Graffiti, Fuel Reports, Bids-Unsuccessful, Service Requests, Grants, Vehicle Records, Work Orders, Work Logs, Enterprise Zone Vouchers).
CC 4 attachment

Section 34090 of the Government Code provides a procedure whereby any City record, which has served its purpose and is no longer required, may be destroyed. After a thorough review of the Records Retention Schedule, which was adopted by the City Council on September 12, 2000, it has been determined that certain records for Human Resources, Parks Recreation & Arts, Finance, City Clerk, Development Services and Economic Development are ready for destruction.

CC 5. Approve and accept the following developer installed sanitary off-site sewer, and accept this off-site sewer for maintenance by the City and for public use for Tract No. 47583, Private Contract No. 05-18, located on the southeast corner of Avenue I and 90^th Street West. Owner: K. Hovnanian Forecast Homes, Inc.
CC 5 attachment

The listed sanitary sewer has been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.

CC 6. Adopt Resolution No. 14-55, declaring its intention to accept two irrevocable offers of dedication located on 25th Street West and Avenue I, and declaring the public necessity therefor.
CC 6 attachment

Two Irrevocable Offers of Dedication were executed February 15, 1994, as part of Cash Contract No. 349, Veterans Home Avenue I Improvements, Phase I. The Notice of Completion for the required public improvements was filed and the work was completed to the satisfaction of the Director of Public Works.

CC 7. Approve the Municipal Corporation Warranty Deed and Bill of Sale for Transfer of Water Improvements for PWCP 11-012, Downtown Alley Waterline, Fern Avenue to Ehrlich Avenue, to Los Angeles County Waterworks District No. 40 and authorize the City Manager, or his designee, to sign all documents.
CC 7 attachment

On May 24, 2011, Council awarded Public Works Construction Project No. 11-012, Downtown Alley Waterline, Fern Avenue to Ehrlich Avenue, to Tejon Constructors, Inc. This project constructed a waterline and two fire hydrants in the alley immediately north of The BLVD from Fern Avenue to Ehrlich Avenue. Construction of the project has been completed to the satisfaction of the Director of Public Works. As a condition of plan approval, Los Angeles County Waterworks requires the Warranty Deed and Bill of Sale Transfer of Water Improvements.

CC 8. Adopt Resolution No. 14-56, delegating authority to execute Small Business Incubator Program lease agreements to the City Manager.
CC 8 attachment

The City, through its small business "incubator" program, encourages local economic development by offering office/retail/manufacturing space, at City-owned property located at
104 East Avenue K-4 in the Lancaster Business Park (Incubator Facility), for lease at affordable rates to new and/or small businesses, giving such businesses an opportunity to keep costs down as they get established and grow. This resolution will authorize the City Manager to execute lease agreements for a term of up to two years, and for leased units measuring up to 5,000 square feet. An incubator program lease agreement of a longer duration and/or for a larger unit will require City Council review and approval.

CC 9. Approve an agreement for acquisition of real property between the City of Lancaster and Federal National Mortgage Association for property located at 45323 6^th Street East, as part of the approved Neighborhood Stabilization Program (NSP 3).
CC 9 attachment

On February 22, 2011, pursuant to the Dodd-Frank Act of 2010, the City Council received and appropriated $2,364,566 for the Neighborhood Stabilization Program from the U.S. Department of Housing and Urban Development for NSP 3. The City received $1,096,136 in Program Income revenues from the sales of the NSP 3 homes which will be used to acquire, rehabilitate, and then resell the foreclosed homes. In addition, the City has $492,959 available from the original NSP 3 award, both of which will be used to purchase, rehabilitate, and then resell foreclosed homes in the expanded target areas as outlined in the Second Substantial Amendment to the Community Development Block Grant (CDBG) Consolidated Annual Action Plan approved May 27, 2014.

NEW BUSINESS

NB 1. Status Report on wellness collaboration for planned launch of You Only Live Once (YOLO) Campaign

Recommendation:

Receive and file report on wellness collaboration for planned launch of You Only Live Once (YOLO) Campaign

NB 2. Introduction of Ordinance No. 999, amending Title 9 and Sections 17.08.050, 17.10.050, 17.12.070, 17.16.060, and 17.20.340 of the Lancaster Municipal Code
NB 2 attachment

Recommendation:

Introduce Ordinance No. 999, amending Title 9 of the Lancaster Municipal Code by adopting Chapter 9.46, and amending Sections 17.08.050, 17.10.050, 17.12.070, 17.16.060, and 17.20.340, relating to the regulation of carnivals.

The City has received complaints about dust, noise, traffic problems, and other detrimental effects resulting from the operation of carnivals in certain locations in the City. Currently, the City's municipal code generally permits anybody to conduct a carnival in certain zones, subject to director's review and approval. However, although operational conditions may be imposed through the director's review process, these existing regulations have not satisfactorily mitigated the detrimental impact of carnivals.

NB 3. Report on Statewide and County Mandatory Water Conservation Measures

Recommendation:

Receive and file report on Statewide and County Mandatory Water Conservation Measures

COUNCIL AGENDA

CA 1. Consideration of appointments/re-appointments to the following Commissions:

Presenter: Mayor Parris

Lancaster Planning Commission:

Re-appoint:
James Vose (Chair)
Diana Cook
Randy Hall
Cassandra Harvey
Fabian Terraciano
Rajprabhot (Raj) Malhi
Appoint:
Dr. Miguel Coronado

Architectural and Design Commission:

Re-appoint:
April Bartlet (Chair)
Russell Bartholet
Andrew Mercy
Timothy Wiley
Appoint:
Howard Harris
Angela Hearns

Criminal Justice Commission:

Re-appoint:
David Vierra (Chair)
Mark Brown
Lee Smith
Christy Valaskantjis
Appoint:
Sheldon Carter
Jeff Little
Angela Underwood-Jacob

Lancaster Neighborhood Vitalization Commission:

Re-appoint:
Steven Derryberry (Chair)
Michelle Kiefer
Dave Mashore
Lisa Moulton

CA 2. Discuss and consider re-appointment of Council Member Mann, Vern Lawson and Randy Miranda to the Convention and Visitors Bureau (Destination Lancaster)

Presenter: Mayor Parris

CA 3. Report on Proposed Cal Water Rate Increase

Presenter: Vice Mayor Crist

CA 4. Discussion of Mayor's Task Force to address inequities in the distribution of regional funding for homelessness and other related social services in the Antelope Valley.

Presenter: Mayor Parris

COUNCIL REPORTS

CR 1. Council Reports

LANCASTER SUCCESSOR AGENCY

No action required at this time.

LANCASTER FINANCING AUTHORITY

No action required at this time.

LANCASTER POWER AUTHORITY

No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS

This portion of the agenda allows an individual the opportunity to address the City Council/Successor Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the City Council/Successor Agency meeting and we appreciate your cooperation. State law prohibits the City Council/Successor Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director. Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

CLOSED SESSION

1. Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code Section 54956.9(d) (2) - three potential cases.

2. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) - one potential case.

3. Conference with Legal Counsel--Existing Litigation - Government Code Section 54956.9(d) (1)

4. Coalition for Open Government v. City of Lancaster, Case No. BC499047

5. Quartz Hill Cares v. City of Lancaster, Case No. BS 122336

6. Lancaster v. Housing Authority of the County of Los Angeles (HACoLA) Case No. MC023649

7. Save Our Neighborhood Group v. City of Lancaster, et al. Los Angeles Superior Court Case No. BS 121501.

8. Shabazz v. Parris, USDC, Central Case No. CV12-5803 SVW (JEM)

9. ANTELOPE VALLEY GROUNDWATER CASES
   Included Actions:
   Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
   Superior Court of California, County of Los Angeles, Case No. BC325201;
   
   Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
   Superior Court of California, County of Kern, Case No. S-1500-CV-254-348
   
   Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water District
   Superior Court of California County of Riverside, consolidated actions;
   Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
   
   Santa Clara Case No. 1-05-CV 049053

ADJOURNMENT

Next Regular Meeting:
Tuesday, August 26, 2014 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION

In compliance with the Americans with Disabilities Act, this meeting will be held at a location accessible to persons with disabilities; if you need special assistance to participate in this meeting, please contact the City Clerk at (661)723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. To ensure availability, you are advised to make your request at least 72 hours prior to the meeting/event you wish to attend. Due to difficulties in securing sign language interpreters, five or more business days notice is strongly recommended. For additional information, please contact the City Clerk at (661)723-6020.

AGENDA ADDENDUM INFORMATION

On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.

All documents available for public review are on file with the City Clerk Department.