10-22-13 City Council-Agency-Authority Minutes

10-22-13 Housing Authority Minutes

CITY COUNCIL/SUCCESSOR AGENCY/
FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING
AGENDA

Tuesday
October 22, 2013
Regular Meeting - 5:00 p.m.
Council Chambers - Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, October 18, 2013
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY

City Council/Successor Agency/Financing/Power Authority

Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency/Authority Member Sandra Johnson
Council Member/Agency/Authority Member Ken Mann
Council Member/Agency/Authority Member Ronald D. Smith

Housing Authority

Deputy Mayor/Chair Kitty Kit Yee Szeto
Vice Chair Marvin Crist
Deputy Mayor/Authority Member Cassandra Harvey
Authority Member Ken Mann
Authority Member Ronald D. Smith

AGENDA ITEMS TO BE REMOVED

Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS

Any person who would like to address the City Council, Successor Agency, and Power/Financing/Housing Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER

City Council/Successor Agency/Financing/Housing/Power Authority

ROLL CALL

City Council/Authority Members: Johnson, Mann, Smith; Vice Mayor/Vice Chair Crist, Mayor/Chair Parris

ROLL CALL

Housing Authority Members: Harvey, Mann, Smith; Vice Chair Crist; Chair Szeto

INVOCATION

Pastor Robert Enos, Greater Works Christian Center

PLEDGE OF ALLEGIANCE

PRESENTATIONS

1. Job Services Network Job Fair Presentation
Presenter: Araxie Kahramanian

2. S.O.A.R. (Students On Academic Rise) High School Student of the Month - Katelyn Kirkbridge-Goodman
Presenter: Mayor Parris

HOUSING AUTHORITY ACTIONS

MINUTES

HM 1. Approve the Housing Authority Regular Meeting minutes of September 10, 2013.

CONSENT CALENDAR

HA CC 1. Amend and assign the lease approved by the Lancaster Housing Authority on May 14, 2013 clarifying the date and process for rent collection, providing certain indemnity to the City and acknowledging US Topco's exercise of its right to assign the lease to its affiliate, Ever CT Solar Farms, LLC.
HA CC 1 attachment

On May 14, 2013, the Lancaster Housing Authority approved a ground lease between the Lancaster Housing Authority and US Topco Energy, Inc. (Topco), to work cooperatively to design and construct a 3-megawatt photovoltaic solar generation facility on approximately sixteen (16.5) acres of land near the old fairgrounds, referencing APN 3176-005-914 located at East of Division St. South of Avenue H-8.

COUNCIL ACTIONS

MINUTES

M 1. Approve the City Council/Successor Agency/Financing/ Power Authority Regular Meeting minutes of October 8, 2013.

CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)

CC 2. Approve the Check and Wire Registers for September 22, 2013 through October 5, 2013 in the amount of $4,335,528.71.
CC 2 attachment

At each regular City Council Meeting, the City Council is presented with the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects for checks and Automated Clearing House (ACH) payments issued the prior two to three weeks. This process provides the City Council the opportunity to review the expenses of the City. The justifying backup information for each expenditure is available in the Finance Department.

CC 3. Accept and approve the September 2013, Monthly Report of Investments as submitted.
CC 3 attachment

Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City's Comprehensive Annual Financial Report, the City of Lancaster and the Lancaster Housing Authority.

CC 4. Approve and accept the developer installed interior street trees for maintenance by the City for Tract No. 060154 Phase 1, located on the southeast corner of Avenue J and 30^th Street East; Owner: Trimark Pacific Lancaster 139, LLC; and Phase 2, located on the southeast corner of Avenue J and 30 ^th Street East; Owner: KB Home Coastal Inc.
CC 4 attachment

The interior street trees have been installed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.

CC 5. Approve and accept for maintenance the landscape improvements for the Landscape Maintenance District No. 1, Annexation No. 347, Tract No. 061206, located on the southeast corner of Avenue J and 35^th Street East; Owner: KB Coastal, Inc. Appropriate $10,269.00 from the first year's maintenance cost that has been paid by the developer to cover the remaining nine (9) months of the fiscal year into the Landscape Maintenance Operating Account No. 482-4747-402.
CC 5 attachment

The landscaping improvements for this tract have been installed by the developer, according to the approved plans and specifications. The improvements have been completed to the satisfaction of the Director of Public Works.

CC 6. Approve and accept the developer constructed streets for maintenance by the City for Tract No. 060154 Phase 1, located on the southeast corner of Avenue J and 30^th Street East; Owner: Trimark Pacific Lancaster 139, LLC; and Phase 2, located on the southeast corner of Avenue J and 30^th Street East; Owner: KB Home Coastal Inc.
CC 6 attachment

The streets have been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.

CC 7. Approve the completed water system installed by the developer for Tract No. 060154 Phase 1, located on the southeast corner of Avenue J and 30^th Street East; Owner: Trimark Pacific Lancaster 139, LLC; and Phase 2, located on the southeast corner of Avenue J and 30^th Street East; Owner: KB Home Coastal Inc.
CC 7 attachment

The water system on this project has been constructed and completed to the satisfaction of the local water purveyor, Los Angeles County Waterworks District No. 40, Antelope Valley, and is/are constructed according to the approved plans and specifications. Additionally, the work has been inspected and found to be satisfactory to the Director of Public Works.

CC 8. Award Public Works Construction Project No. 12-005, Bridge Rehabilitation, to The Truesdell Corporation of California, Inc. of Tempe, Arizona, in the amount of $574,574.00, to repair three bridges throughout the City and authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Code Section 22038 (b).

The project involves repairs to the Avenue H Bridge at Amargosa Creek, Avenue H Bridge over Sierra Highway and the Avenue L Bridge over Sierra Highway. Repairs include bridge abutment, handrail, sidewalk and various deck repairs, as well as the application of Methacrylate as a sealant. The Truesdell Corporation of California, Inc. is located in Tempe, Arizona. However, to comply with the Lancaster Local Hiring Ordinance No. 977, the contractor will hire a local subcontractor, ANM Construction and Engineering of Lancaster, and will conduct a job fair to recruit local residents to supplement their own workforce.

PUBLIC HEARING

PH 1. Update to the Lancaster General Plan Housing Element to address housing needs for planning period October 15, 2013, to October 15, 2021 (5^th cycle)
PH 1 attachment
PH 1 attachment, A

Recommendation:

Adopt Resolution No. 13-56, adopting the update to the Housing Element of the City's General Plan.

The Housing Element is the state-mandated General Plan element that addresses how the City will strive to achieve its share of regional housing need within the assigned planning period. The previous Housing Element, for planning period 2006 to 2014 (4th cycle), was adopted by the City of Lancaster on May 22, 2012, but did not achieve certification with HCD.

In order to meet the statutory submittal deadline of October 2013, the City has prepared the 2014 to 2021 (5th cycle) Housing Element for review and adoption. On June 4, 2013, the City submitted the draft Housing Element to HCD for their review, and received comments back on August 5, 2013. On September 16, 2013, the Planning Commission adopted Resolution No. 13-14, recommending approval of the Housing Element Update.

NEW BUSINESS

NB 1. Visitor's Bureau of Lancaster (Destination Lancaster) Bylaws
NB 1 attachment

Recommendation:

Approve proposed amendments to the Visitor's Bureau of Lancaster (Destination Lancaster) Bylaws.

The Visitor's Bureau of Lancaster, more commonly known as Destination Lancaster, is a partnership between the City, Antelope Valley Fair and the Lancaster Tourism Business Improvement District (LTBID). The organization's primary function is to promote the area's attractions and amenities while increasing tourism activity and hotel occupancy. On October 14, 2013, the Destination Lancaster Board of Directors met and approved amendments to their bylaws which would allow a representative from the Lancaster Chamber of Commerce to serve on the board. Per the bylaws, any amendments must be first approved by the Destination Lancaster Board of Directors then approved by the City Council and the Antelope Valley Fair Board. By approving this item, the City Council would be confirming the recommended bylaw amendments made by Destination Lancaster.

NB 2. Proposed Visitor's Bureau of Lancaster (Destination Lancaster) Partnership

Recommendation:

Establish partnership with Visitor's Bureau of Lancaster (Destination Lancaster) to create a new national high school film festival in Lancaster and authorize the City Manager, or his designee, to execute all documents related thereto; appropriate $400,000 (not to exceed) to Account No. 106-4540-251 and increase estimated revenues (not to exceed) in Account No. 106-3235-100 by the same amount.

Destination Lancaster is a partnership between the City of Lancaster, Antelope Valley Fair and Lancaster Tourism Business Improvement District (LTBID), which is comprised of the top seven hotels in Lancaster. The organization's primary function is to promote the area's attractions and amenities while increasing tourism activity and hotel occupancy in Lancaster. Along with marketing existing events and local attractions, Destination Lancaster is also seeking to form new partnerships to create events that would attract visitors from outside our region. Destination Lancaster has been brainstorming event ideas and feels that it has come up with a unique opportunity to bring visitors to Lancaster.

Destination Lancaster is seeking to establish a partnership with the City of Lancaster and the Lancaster Community Services Foundation, to host a national high school film festival in Lancaster. Destination Lancaster, and its event coordinator, would be responsible for marketing the event to high school districts across the United States. Each school district would host its own local film festival and then compete nationally at the high school film festival hosted in Lancaster. One of the key advantages for participating students will be the opportunity to earn college scholarships to further their education in film and media arts. Therefore, Destination Lancaster is seeking a partnership with the Lancaster Community Services Foundation to allow sponsorships that support this program to be tax deductible.

NB 3. General Municipal Election - April 8, 2014
NB 3 attachment

Recommendations:

A. Adopt Resolution No. 13-57, calling and giving notice of the holding of a General Municipal Election to be held on Tuesday, April 8, 2014, for the election of certain officers as required by the provisions of the California Election Code.

B. Adopt Resolution No. 13-58, requesting the Board of Supervisors of the County of Los Angeles to render specified services to the City related to the conduct of a General Municipal Election to be held on Tuesday, April 8, 2014.

C. Adopt Resolution No. 13-59, adopting regulations for candidates for elective office, pertaining to filing fees and candidate statements submitted to the voters at an election to be held on Tuesday, April 8, 2014.

D. Adopt Resolution No. 13-60, providing for the conduct of a special runoff election for elective offices in the event of a tie vote at the General Municipal Election to be held on Tuesday, April 8, 2014.

During odd numbered years, the City Council adopts the necessary resolutions to proceed with the General Municipal Election in April of even-numbered years. The resolutions referenced, fulfill certain legal requirements to conduct the General Municipal Election; requesting information and supplies from the County of Los Angeles; guidelines and costs associated with candidate statements; provisions to conduct a special runoff election to resolve a tie vote if necessary.

Pursuant to Election Code 1301, the General Municipal Election of the City of Lancaster will be held on Tuesday, April 8, 2014, for the purpose of filling two Council Member seats for a term of four years.

NB 4. Resolution and Ordinance Pertaining to Building Construction
NB 4 attachment

Recommendations:

LANCASTER FINANCING AUTHORITY

No action required at this time.

LANCASTER POWER AUTHORITY

No action required at this time.

LANCASTER SUCCESSOR AGENCY

No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS

This portion of the agenda allows an individual the opportunity to address the City Council/Successor Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the City Council/Successor Agency meeting and we appreciate your cooperation. State law prohibits the City Council/Successor Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director. Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

CLOSED SESSION

Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code Section 54956.9(d) (2) - three potential cases.

Conference with Legal Counsel--Existing Litigation - Government Code Section 54956.9(d) (1)

• Coalition for Open Government v. City of Lancaster, Case No. BC499047

• Quartz Hills Cares v. City of Lancaster, Case No. BS 122336

• Palmdale v. Lancaster - Case No. BC443280

• Lancaster v. Housing Authority of the County of Los Angeles (HACoLA) Case No. MC023649

• Rubin v. Lancaster - United States District Court Case No. CV 10-4046 DSF (JCx)

• Miracle Star Women's Recovering Community, Inc. et al. v. City of Lancaster, et al. LASC Case No. MC 020079

• Save Our Neighborhood Group v. City of Lancaster, et al. Los Angeles Superior Court Case No. BS 121501.

• ANTELOPE VALLEY GROUNDWATER CASES
  Included Actions:
  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Los Angeles, Case No. BC325201;
  
  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Kern, Case No. S-1500-CV-254-348
  
  Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water District
  Superior Court of California County of Riverside, consolidated actions;
  Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
  
  Santa Clara Case No. 1-05-CV 049053

• Shabazz v. Parris, USDC, Central Case No. CV12-5803 SVW (JEM)

ADJOURNMENT

Next Regular Meeting:
Tuesday, November 12, 2013 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk Department at (661)723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

AGENDA ADDENDUM INFORMATION

On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.