1-8-13 CC-Agency-Authority Minutes

CITY COUNCIL/SUCCESSOR AGENCY/
FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING
AGENDA

Tuesday
January 8, 2013
Regular Meeting - 5:00 p.m.
Council Chambers - Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, January 4, 2013
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY
City Council/Successor Agency/Financing/Power Authority
Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency/Authority Member Sandra Johnson
Council Member/Agency/Authority Member Ken Mann
Council Member/Agency/Authority Member Ronald D. Smith

Housing Authority
Deputy Mayor/Chair Kitty Kit Yee Szeto
Vice Chair Marvin Crist
Deputy Mayor/Authority Member Harvey
Authority Member Ken Mann
Authority Member Ronald D. Smith

AGENDA ITEMS TO BE REMOVED

Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS

Any person who would like to address the City Council, Successor Agency, and Power/Financing/Housing Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER

City Council/Successor Agency/Financing/Housing/Power Authority

ROLL CALL

City Council/Authority Members: Johnson, Mann, Smith; Vice Mayor/Vice Chair Crist, Mayor/Chair Parris

ROLL CALL

Housing Authority Members: Harvey, Mann, Smith; Vice Chair Crist; Chair Szeto

INVOCATION

Pastor Ryan Parish, New Hope Community Church

PLEDGE OF ALLEGIANCE

HOUSING AUTHORITY ACTIONS

MINUTES

HM 1. Approve the Housing Authority Regular Meeting minutes of December 11, 2012.

COUNCIL ACTIONS

MINUTES

M 1. Approve the City Council/Successor Agency/Financing/ Power Authority Regular Meeting minutes of December 11, 2012.

CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)

CC 2. Approve the Check and Wire Registers for November 30, 2012 through December 21, 2012 in the amount of $6,289,112.22.
CC 2 attachment

At each regular City Council Meeting, the City Council is presented with the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects for checks and wires issued the prior two to three weeks. This process provides the City Council the opportunity to review the expenses of the City. The justifying backup information for each expenditure is available in the Finance Department.

CC 3. Accept and approve the November 2012, Monthly Report of Investments as submitted.
CC 3 attachment

Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City's Comprehensive Annual Financial Report. These component units include: the City of Lancaster and the Lancaster Housing Authority.

CC 4. Adopt Ordinance No. 984, an ordinance of the City of Lancaster, California, amending the City Zoning Plan for 40± acres located at the northwest corner of Avenue L and 60^th Street West, known as Zone Change No. 06-04.
CC 4 attachment

The proposed ordinance would rezone the subject property from a combination of R-7,000 and R-10,000 (Single Family Residential, minimum lot sizes 7,000 square feet and 10,000 square feet, respectively) to CPD, Commercial Planned Development. This action, would allow for the development of a commercial shopping center on this site.

CC 5. Award Request for Proposal #13-563, City of Lancaster Transit Oriented Development (TOD) Overlay Zone, to Sargent Town Planning in the amount of $133,500.
CC 5 attachment

On March 27, 2012, the City Council authorized staff to apply for a grant from LACMTA under the 2012 Transit-Oriented Development Grant Program. On October 9, 2012, the City of Lancaster was awarded grant funds from LACMTA for a one-time grant of Measure R funds for the preparation for adoption regulatory changes that support transit-oriented development. On October 18, 2012, City staff issued a Request for Proposal for an experienced consultant. After reviewing the proposals and conducting interviews, staff feels Sargent Town Planning is best suited to perform this work for the City and our stakeholders.

CC 6. Approve an appropriation in the amount of $5,000 in Account No. 106-4808-251 for the 2012 Edison International Grant and increase estimated revenues Account No. 106-3208-100 by the same amount.

Lancaster has been awarded $5,000 by Edison International for the 2013 Martin Luther King Jr. Day of Service event. The objective of the grant is to provide monetary support of the annual Martin Luther King Day of Service activities. Annually, thousands of Antelope Valley residents pay tribute to Martin Luther King Jr. by volunteering at one of more than twenty service projects throughout the Valley.

CC 7. Accept the interior street trees for maintenance by the City for Tract No. 061905, located on the southeast corner of Avenue K-8 and 27^th Street West; Owner: KB HOME Coastal, Inc.
CC 7 attachment

The interior street trees have been installed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.

CC 8. Accept the work constructed by ANM Construction & Engineering for Public Works Construction Project No. 10-020, Westwind Elementary School Pedestrian Improvements, and direct the City Clerk to file the Notice of Completion for the project. Retention on this project will be disbursed in accordance with California Public Contract Code.
CC 8 attachment

On June 26, 2012, Council awarded Public Works Construction Project No. 10-020, Westwind Elementary School Pedestrian Improvements, to ANM Construction & Engineering. This project constructed sidewalk, curb and gutter, storm drainage, and striping and signing improvements on the north side of Avenue J, between 35^th and 36^th Streets West, and the west side of 35^th Street West, north and south of Avenue J. Street widening, a bike lane, and right turn lane was constructed north of Avenue J on 35^th Street West to Pillsbury Street, which also included shoulder improvements. Construction of the project has been completed to the satisfaction of the Director of Public Works.

CC 9. Approve the completed water systems installed by the developer for Director's Review No. 09-64, located on the southeast corner of Kettering Street and 30^th Street East; Owner: Hanes and Associates, Inc.; and Tract No. 31613, located on the southeast corner of Lancaster Boulevard and 23 ^rd Street East; Owner: Regency Hills Homes III, LLC.
CC 9 attachment

The water systems on these projects have been constructed and completed to the satisfaction of the local water purveyor, Los Angeles County Waterworks District No. 40, Antelope Valley, and are constructed according to the approved plans and specifications. Additionally, the work has been inspected and found to be satisfactory to the Director of Public Works.

CC 10. Approve and accept for maintenance the landscape improvements for Lancaster Landscape Maintenance District No. 1, Annexation No. 287, and Tract No. 060779, located on the northwest corner of Avenue J-8 and 32^nd Street West; Owner: AV Three Homes, LLC; appropriate $720.00 from the first year's maintenance cost that has been paid by the developer to cover the remaining six (6) months of the fiscal year into the Landscape Maintenance District Operating Account No. 482-4747-402.
CC 10 attachment

The landscaping improvements for this tract have been installed by the developer, according to the approved plans and specifications and have been completed to the satisfaction of the Director of Public Works.

CC 11. Approve the monumentation work for Tract No. 062075, located on the southwest corner of 22^nd Street East and Donatello Street; Owner: KB HOME Coastal, Inc.
CC 11 attachment

The monumentation work on the listed project has been completed by the Surveyor of Record for the subject subdivision map and has been inspected and found to be satisfactory to the City Engineer.

CC 12. Approve the developer constructed streets and accept the streets for maintenance by the City for Director's Review No. 09-64, located on the southeast corner of Kettering Street and 30^th Street East; Owner: Hanes and Associates, Inc.; and Tract No. 53253, located on the northwest corner of Avenue M-8 and 30^th Street West; Owner: Portabella, LP.
CC 12 attachment

The streets have been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.

PUBLIC HEARINGS

PH 1. Issuance of Multifamily Housing Revenue Bonds by City of Lancaster (City) in an aggregate principal amount not to exceed $8,000,000.
PH 1 attachment

Recommendation:

Adopt Resolution No. 13-01, approving the issuance of Multifamily Housing Revenue Bonds by City of Lancaster (City) in an aggregate principal amount not to exceed $8,000,000, to assist in the financing of the rehabilitation of Cedar Ridge in the City of Lancaster.

There is no financial impact. The City will not be a party to the financing documents. The debt will not be secured by any form of taxation, or by any obligation of the City. Neither would the debt represent or constitute a general obligation of the city. Cedar Ridge is an existing 110 unit multifamily affordable housing complex located at 2105 E Ave J-8 in Lancaster, California and is owned by I Yam What I Yam, L.P. I Yam What I Yam, L.P. plans to create an outdoor community space with a playground and artificial turf play lawn, upgrade the building envelope by installing new thermal foam roofs and retrofitted vinyl windows, and replace all the Heating Ventilation Air Conditioning (HVAC) systems with new equipment.

PH 2. October 2012 Capital Improvement Plan of the Consolidated Fire Protection District and Annual Adjustment of Developer Fees
PH 2 attachment

Recommendation:

Adopt Resolution No. 13-02, adopting the October 2012 Capital Improvement Plan of the Consolidated Fire Protection District and Annual Adjustment of Developer Fees.

On July 16, 1992, the City Council adopted Ordinance No. 612, which established a development impact fee for the fire protection services in the City of Lancaster. Periodically, the City Council adopts a resolution establishing the amount of the fee to be collected at the time of issuance of a building permit for new development, based upon action taken by the Los Angeles County Board of Supervisors. This fee is based upon a capital improvement plan for the construction and equipping of fire stations, which must also be adopted by the City.

The Capital Improvement Program (dated October 2012), which was adopted by the Los Angeles County Board of Supervisors on November 27, 2012, is attached as part of City Council Resolution No. 13-02. The current developer fee amount of $.8755 per square-foot, adopted in January 2010 for new development in the Antelope Valley Developer Fee Area of Benefit (Area of Benefit 3), would not change under this action.

PH 3. Resolution of Formation establishing the Lancaster Tourism Business Improvement District (LTBID)
PH 3 attachment

Recommendation:

Adopt Resolution No. 13-04, a resolution of formation, establishing the Lancaster Tourism Business Improvement District (LTBID).

The City of Lancaster has been working in conjunction with Destination Lancaster and local hotels to establish a new Lancaster Business Tourism Improvement District (LTBID). The LTBID is a 2% benefit assessment district proposed to help fund marketing and sales promotion efforts for Lancaster lodging businesses. The hospitality industry in the Antelope Valley relies heavily on government contracts from Edwards Air Force Base and Plant 42. With federal contracts drying up, government per diems flat and an uncertain military and defense contracting future, the TBID's marketing programs will help Lancaster lodging businesses customize a diversified market mix that will expand their revenue-generating capacity and help protect and grow occupancy and average daily rates.

JOINT NEW BUSINESS

JNB 1. Loan between the Lancaster Successor Agency and the City of Lancaster for Administrative Expenses for the Period January - June 2013
JNB 1 attachment

City Council Recommendation:

Adopt Resolution No. 13-03, establishing the terms and conditions and authorizing the execution of a promissory note in favor of the City of Lancaster for the distribution of funds to the Lancaster Successor Agency for administrative expenses for the period January to June 2013 pursuant to H & S Code Section 34173(h).

Successor Agency Recommendation:

Adopt Resolution No. SA 01-13, establishing the terms and conditions and authorizing the execution of a promissory note in favor of the City of Lancaster for the distribution of funds to the Lancaster Successor Agency for administrative expenses for the period January to June 2013 pursuant to H & S Code Section 34173(h).

COUNCIL AGENDA

CA 1. Discussion and possible action regarding nominations/appointments/re-appointments by Mayor Parris to the following Commissions:

• Lancaster Architectural/Design Planning Commission
• Lancaster Criminal Justice Commission
• Lancaster Neighborhood Vitalization Commission

Presenter: Mayor Parris

LANCASTER FINANCING AUTHORITY

No action required at this time.

LANCASTER POWER AUTHORITY

No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS

This portion of the agenda allows an individual the opportunity to address the City Council/Successor Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the City Council/Successor Agency meeting and we appreciate your cooperation. State law prohibits the City Council/Successor Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director. Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

CLOSED SESSION

Conference with Legal Counsel - Potential Litigation - 1 Case - (Government Code Section 54956.9 (b))

Conference with Legal Counsel--Existing Litigation - Government Code Section 54956.9(a)

• Doe v. Lancaster - Case number "unknown"

• Palmdale v. Lancaster - Case Number BC443280

• Lancaster v. Housing Authority of the County of Los Angeles (HACoLA) Case No. MC023649

• Antelope Valley Allied Arts Association et al v. Lancaster et al, Los Angeles Superior Court Case No. BC488907

• Rubin v. Lancaster - United States District Court Case No. CV 10-4046 DSF (JCx)

• Miracle Star Women's Recovering Community, Inc. et al. v. City of Lancaster, et al. LASC Case No. MC 020079

• Save Our Neighborhood Group v. City of Lancaster, et al. Los Angeles Superior court Case No. BS 121501.

• ANTELOPE VALLEY GROUNDWATER CASES
  Included Actions:
  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Los Angeles, Case No. BC325201;
  
  Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
  Superior Court of California, County of Kern, Case No. S-1500-CV-254-348
  
  Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water Dist.,
  Superior Court of California County of Riverside, consolidated actions;
  Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
  Santa Clara Case No. 1-05-CV 049053

ADJOURNMENT

In memory of Clarence 'Corky' Prothro

Next Regular Meeting:

Tuesday, January 22, 2013 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk Department at (661)723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

AGENDA ADDENDUM INFORMATION

On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.