4-22-14 Housing Authority Minutes

4-22-14 CC-Agency-Authority Minutes

CITY COUNCIL/SUCCESSOR AGENCY/
FINANCING/HOUSING/POWER AUTHORITY
REGULAR MEETING
AGENDA

Tuesday
April 22, 2014
Regular Meeting - 5:00 p.m.
Council Chambers - Lancaster City Hall
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted
by 5:00 p.m. on Friday, April 18, 2014
at the entrance to the Lancaster City Hall Council Chambers.
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY

City Council/Successor Agency/Financing/Power Authority

Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency/Authority Member Sandra Johnson
Council Member/Agency/Authority Member Ken Mann
Council Member/Agency/Authority Member Ronald D. Smith

Housing Authority

Deputy Mayor/Chair Kitty Kit Yee Szeto
Vice Chair Marvin Crist
Deputy Mayor/Authority Member Cassandra Harvey
Authority Member Ken Mann
Authority Member Ronald D. Smith

AGENDA ITEMS TO BE REMOVED

Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS

Any person who would like to address the City Council, Successor Agency, and Power/Financing/Housing Authorities on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER

City Council/Successor Agency/Financing/Housing/Power Authority

ROLL CALL

City Council/Authority Members: Johnson, Mann, Smith; Vice Mayor/Vice Chair Crist, Mayor/Chair Parris

ROLL CALL

Housing Authority Members: Harvey, Mann, Smith; Vice Chair Crist; Chair Szeto

INVOCATION

Pastor Tim Stroup, Crosswind Community Church

PLEDGE OF ALLEGIANCE

PRESENTATION TO THE CITY

1) OFFICIAL CANVASS OF THE APRIL 8, 2014 GENERAL MUNICIPAL ELECTION

Presenters: City Clerk, Geri Bryan and City Attorney, Allison Burns

Election Presentation attachment
Election Presentation SR

Recommendation:

Adopt Resolution No. 14-13, reciting the facts of the General Municipal Election held on Tuesday, April 8, 2014, declaring the results and such other matters as provided by law regarding the election of two Council Members.

Election Code Section 10262 and 10264 requires the City Clerk to declare to the legislative body the results of the General Municipal Election. The City Clerk published the Notice of Election, which was given in time, form and manner as prescribed by law. The voting precincts were properly established, and election officers appointed. In all respects, the election was held and conducted, votes were cast, received and canvassed, and returns made and declared in time, form and manner as required by the provisions of the Elections Code of the State of California.

ADMINISTER OATH OF OFFICE TO NEW COUNCIL MEMBERS ELECT

Presenter: Geri K. Bryan, City Clerk

? Marvin Crist, Council Member Elect (four-year term)

? Ronald D. Smith, Council Member Elect (four-year term)

PRESENTATION

1. S.O.A.R. (Students On Academic Rise) High School Student of the Month - Evelyn Vasquez

Presenter: Mayor Parris

SUCCESSOR AGENCY ACTIONS

SA NB 1. Update on actions by the State of California Department of Finance regarding the Lancaster Successor Agency

Recommendation:

Receive and file the update on actions by the State of California Department of Finance regarding the Lancaster Successor Agency

HOUSING AUTHORITY ACTIONS

MINUTES

HM 1. Approve the Housing Authority Regular Meeting minutes of January 28, 2014.

NEW BUSINESS

HA NB 1. Agreement for the sale of real property by and between the Lancaster Housing Authority and Caritas Affordable Housing, Inc.
HA NB 1 attachment

Recommendation:

Adopt Resolution No. HA 02-14, approving an agreement for the sale of real property by and between the Lancaster Housing Authority and Caritas Affordable Housing, Inc., and increase estimated revenues by $4,000,000 in Account No. 306-3606-100 for the sales proceeds.

On June 6, 2012, the Housing Authority received a Letter of Intent from Caritas Affordable Housing, Inc. a California non-profit Corporation for the acquisition of Desert Sands Mobilehome Estates. Caritas Affordable Housing, Inc. is a non-profit organization chartered to preserve affordable housing through the ownership of manufactured home communities. Its proposal will cause the defeasance of the current Mobile Home Park Revenue Bonds (Desert Sands Mobile Home Park Project) Series 1997A and 1997B and maintain quality affordable housing by a qualified 501(c)(3) organization.

COUNCIL ACTIONS

MINUTES

M 1. Approve the City Council/Successor Agency/Financing/ Power Authority Regular Meeting minutes of March 25, 2014.

CONSENT CALENDAR

CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)

CC 2. Approve the Check and Wire Registers for March 23, 2014 through April 5, 2014 in the amount of $1,623,035.00.
CC 2 attachment

At each regular City Council Meeting, the City Council is presented with the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects for checks and Automated Clearing House (ACH) payments issued the prior two to three weeks. This process provides the City Council the opportunity to review the expenses of the City. The justifying backup information for each expenditure is available in the Finance Department.

CC 3. Accept and approve the March 2014, Monthly Report of Investments as submitted.
CC 3 attachment

Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City's Comprehensive Annual Financial Report, the City of Lancaster and the Lancaster Housing Authority.

CC 4. Approve and accept an amendment to the Subdivision Undertaking Agreement submitted by AV Three Homes, LLC ("Subdivider") for Tract Map No. 060779, located on the northwest corner of Avenue J-8 and 32^nd Street West, extending the date of completion to February 14, 2015.
CC 4 attachment

On February 14, 2012, the City and Subdivider entered into a Subdivision Undertaking Agreement to complete the required improvements for Tract Map No. 060779. The agreement expired February 14, 2014. On February 5, 2014, the City Engineer received a letter from the Subdivider requesting an extension. Staff recommends that Council approve an amendment to the existing Subdivision Undertaking Agreement submitted by AV Three Homes, LLC for Tract Map No. 060779, extending the completion date to February 14, 2015.

CC 5. Accept the work constructed by Tejon Constructors, Inc., of Palmdale, California, for Public Works Construction Project No. 10-008, City Park Recycled Water Conversion and direct the City Clerk to file the Notice of Completion for the project. Retention on this project has been disbursed in accordance with California Public Contract Code.
CC 5 attachment

On August 13, 2013, Council awarded Public Works Construction Project No. 10-008, City Park Recycled Water Conversion to Tejon Constructors, Inc. This project installed recycled water conversion facilities at Lancaster City Park that allows the park to irrigate with either recycled water or potable water and also allows the City to request reimbursement of approximately $1,520,000.00 from the Waste Discharge Permit Fund used for construction of the City's Phase 1B Recycled Water Extension project (17RW005). The project included construction of three swivel-ell supply lines at each of the irrigation meter locations within the park and minor cross-contamination prevention improvements. Construction of the project has been completed to the satisfaction of the Director of Public Works. The project was substantially completed on February 20, 2014, which was within the time permitted in the contract.

CC 6. Adopt Resolution No. 14-14, a resolution of the City Council of the City of Lancaster, California, declaring its intention to accept an Offer of Dedication located on 57^th Street West and Avenue L-8, and declaring the public necessity therefor.
CC 6 attachment

An Offer of Dedication was executed January 23, 1989, as part of the City's requirements for Tract Map No. 44798 to provide an offer of right-of-way in a growing section of the City. The recordation of the map rejected that offer. The City is now accepting the Offer of Dedication. This acceptance will be recorded in the office of the County Recorder. The City is permitted, by law, to accept offers of dedication. The subject easement will be used for street improvements and public ingress/egress once the Offer of Dedication is accepted.

CC 7. Approve the developer constructed streets and accept the streets for maintenance by the City for Site Plan Review 12-01, located on the northeast corner of Avenue K and 10^th Street West. Owner: Intertex.
CC 7 attachment

The streets have been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Director of Public Works.

CC 8. Authorize the purchase of one Schwarze Model M6000TE Avalanche Mechanical High-Dump Sweeper in the amount of $263,386.51 from Atlantic Machinery, Inc. who was awarded a cooperative contract for sweeping equipment competitively bid through the National Joint Powers Alliance (NJPA) Contract No. 031710-AMI and authorize the City Manager, or his designee, to sign all documents. The regional distributor for Atlantic Machinery, Inc. is Municipal Maintenance Equipment located in Sacramento, California;

In preparation for the 2014 Pavement Preservation Program, as an integral component of the Pavement Management Program, the Maintenance Services Section is requesting to purchase a Mechanical High-Dump Sweeper to support chip seal operations on fully improved streets. With the purchase of this piece of equipment the Maintenance Services Section will offset costs associated with the contracting of this service. In 2013, twenty-nine (29) lane miles of pavement preservation work required contracting for milling and associated street sweeping services to remove grindings/RAP from improved residential and arterial streets. The cost for street sweeping alone was $5,263.00. With the eighty (80) plus lane miles scheduled for 2014, and the emphasis moving from rural to urban streets, the projected return on investment for this piece of equipment will be less than five (5) years. This sweeper will have ancillary benefits to the City in the areas of special events, storm response and non-routine sweeps.

CC 9. Adopt Resolution No. 14-15, amending Resolution 12-37 establishing a compensation and salary schedule for the various classifications.
CC 9 attachment

These changes are required to implement a redistribution of work in recognition of reduced staffing. The changes will improve service delivery within the City and maintain the internal alignment of positions. The new classifications will not add to the full time regular employee count. Staff recommends that the City Council approve this action.

CC 10. Adopt Resolution No. 14-16, authorizing the City Manager, or his designee, to apply for funds available to the City of Lancaster, from the Los Angeles County Metropolitan Transportation Authority, allocated for street and road improvements for the Fiscal Year 2013-2014 in the amount of $3,638,022.
CC 10 attachment

The application and acceptance of Article 8 funds will be used to fund/supplement funding for the following Capital Improvement Projects and Operations & Maintenance Costs, during Fiscal Year 2013-2014: Downtown Wayfinding Signs, 2012 Pavement Management Program, 2014 Pavement Management Program, 20 ^th St West/Lancaster Boulevard to Avenue J Street Rehab and Repair, Lancaster Boulevard/30^th to 40^th Streets East, Corridors Project, Avenue I & Highway 14 Intersection, Avenue J Median Improvements 20^th Street East to Challenger Way, Ave J-11 Improvement at Division, Neighborhood Speed Humps, Lancaster High School Pedestrian Improvements, Mariposa Elementary School, Sierra Elementary School Pedestrian Improvements, K-15 Business Park Improvement.

PUBLIC HEARING

PH 1. TEFRA Hearing/Approval of Multifamily Housing Revenue Bonds for Desert Sands Estates Mobile Home Park, Friendly Village Mobile Home Park and Hacienda Mobile Estates
PH 1 attachment

Recommendation:

Adopt Resolution No. 14-17, pursuant to Section 147(f) of the Internal Revenue Code of 1986 approving the issuance of housing revenue bonds (the "Housing Revenue Bonds") by the California Municipal Finance Authority ("CMFA") in an aggregate principal amount not to exceed $70,000,000 (of which approximately $4,000,000 will be applied to finance the acquisition and improvement of a mobile home park located in the City of Lancaster (the "City") and $5,000,000 will be applied to the refinancing of mobile home parks owned by the Borrower in the City).

Caritas Affordable Housing, Inc. ("Caritas") plans to finance and refinance the acquisition and improvement of 7 existing mobile home parks located throughout California. One park to be acquired and improved is located within the City and is described as a 123-space mobile home park generally known as "Desert Sands Estates Mobile Home Park," located at 45111 25th Street East, Lancaster, California 93535. Two of the parks to be refinanced are located within the City and are described as a) a 464-space mobile home park generally known as "Friendly Village Mobile Home Park," located at 1301 East Avenue I in the City of Lancaster; and b) a 264-space mobile home park generally known as "Hacienda Mobile Estates," located at 2330 East Avenue J-8 in the City of Lancaster. Caritas requests that the City approve CMFA's issuance of the Housing Revenue Bonds in order to refinance the above-mentioned projects. The Housing Revenue Bonds will be tax-exempt private activity bonds for purposes of the Internal Revenue Code and, as such, require the approval of the elected body of the governmental entity having jurisdiction over the area where the project to be finance is located.

NEW BUSINESS

NB 1. Award of Bid - PWCP No. 14-002, Avenue I and 25^th Street East Intersection and Traffic Signal Improvements

Recommendation:

Award Public Works Construction Project No. 14-002, Avenue I and 25^th Street East Intersection and Traffic Signal Improvements to Cooley Construction, Inc. of Hesperia, California, in the amount of $537,288.00, plus a 10% contingency, for installation of traffic signal, drainage and road improvements. Authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Contract Code Section 22038 (b).

This project will construct a new traffic signal at the intersection of Avenue I and 25^th Street East. To complement the new signal the pavement in the intersection will be repaved and receive new striping and crosswalks. Additionally, box culverts will be constructed to dry the intersection and remove water from paths of pedestrian access.

COUNCIL AGENDA

CA 1. Discussion and possible action regarding appointment of Vice-Mayor

Presenter: Mayor Parris

COUNCIL REPORTS

CR 1. Report on the Activities of the Board of Directors for the Antelope Valley Transit Authority

Presenter: Vice Mayor Crist

LANCASTER FINANCING AUTHORITY

No action required at this time.

LANCASTER POWER AUTHORITY

No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS

This portion of the agenda allows an individual the opportunity to address the City Council/Successor Agency on any item NOT ON THE AGENDA regarding City/Agency business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the City Council/Successor Agency meeting and we appreciate your cooperation. State law prohibits the City Council/Successor Agency from taking action on items not on the agenda and your matter will be referred to the City Manager/Executive Director. Individual speakers are limited to three (3) minutes each.

COUNCIL / AGENCY COMMENTS

CLOSED SESSION

1. Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code Section 54956.9(d) (2) - four potential cases.

2. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) - one potential case.

3. Conference with Legal Counsel--Existing Litigation - Government Code Section 54956.9(d) (1)

4. Coalition for Open Government v. City of Lancaster, Case No. BC499047

5. Quartz Hill Cares v. City of Lancaster, Case No. BS 122336

6. Lancaster v. Housing Authority of the County of Los Angeles (HACoLA) Case No. MC023649

7. Rubin v. Lancaster - United States District Court Case No. CV 10-4046 DSF (JCx)

8. Save Our Neighborhood Group v. City of Lancaster, et al. Los Angeles Superior Court Case No. BS 121501.

9. Shabazz v. Parris, USDC, Central Case No. CV12-5803 SVW (JEM)

10. ANTELOPE VALLEY GROUNDWATER CASES
    Included Actions:
    Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
    Superior Court of California, County of Los Angeles, Case No. BC325201;
    
    Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
    Superior Court of California, County of Kern, Case No. S-1500-CV-254-348
    
    Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water District
    Superior Court of California County of Riverside, consolidated actions;
    Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
    
    Santa Clara Case No. 1-05-CV 049053

ADJOURNMENT

Next Regular Meeting:
Tuesday, May 13, 2014 - 5:00 p.m.

MEETING ASSISTANCE INFORMATION

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk Department at (661)723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

AGENDA ADDENDUM INFORMATION

On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.